Administrative Support Specialist

2 weeks ago


Goshen, California, United States Proteus Inc Full time
Job Overview

Position Summary: The Administrative Support Specialist plays a crucial role in providing essential clerical and computer assistance to facilitate the smooth operation of the Energy Division and its associated programs.

Key Responsibilities:

  1. Manage updates, create photocopies, and distribute necessary forms and reports to the Energy Programs Management, Fiscal Department, and other relevant support teams to ensure accurate record-keeping and invoicing.
  2. Prepare, enter, verify, and update energy-related documents for approval by the Program Specialist II, followed by organizing packages for mailing.
  3. Utilize multiple computer systems to meet program requirements effectively.
  4. Maintain regular communication with the Program Specialist II to ensure timely processing of paperwork.
  5. Review and confirm the accuracy of energy documents submitted by field staff.
  6. Foster positive working relationships with both staff and clients.
  7. Contact clients as necessary to clarify information and provide customer service, including referral information.
  8. Handle incoming calls, screening and directing them appropriately.

Qualifications:

To excel in this role, candidates must meet the following requirements:

  • Education: High school diploma or equivalent, along with a certificate from a college or technical school; or six months of relevant experience and/or training; or a combination of education and experience.
  • Typing Skills: Ability to type at least 40 words per minute.
  • Computer Proficiency: Moderate skills in data entry and familiarity with software such as Word and Excel.
  • Language Proficiency: Ability to comprehend and execute detailed written or verbal instructions and address problems involving a few concrete variables.
  • Mathematical Skills: Capability to perform basic arithmetic operations and interpret data in various formats.
  • Reasoning Ability: Ability to follow instructions in written, oral, or diagram form and tackle problems with several concrete variables.

Certificates and Licenses: A valid driver's license and access to transportation are required.

Physical Requirements: The role may require occasional lifting or moving of items weighing up to 10 pounds.

Work Environment: The position is typically in a quiet office setting.

Employment Policy: Employment with Proteus is at-will, meaning either the employee or the company can terminate employment at any time.

Equal Opportunity Employer: Proteus is committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.



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