Clinical Agreements Negotiation Specialist

2 weeks ago


Norfolk, Virginia, United States Eastern Virginia Medical School Full time

Position Overview:

The role involves supporting the evaluation and negotiation of a substantial volume of clinical study agreements and associated documents for Eastern Virginia Medical School. This position requires collaboration with global partners, faculty, staff, and legal counsel throughout the contracting process. Attention to detail, exceptional organizational and administrative skills, and the ability to manage multiple projects within tight deadlines are essential.

Telework Eligibility: The individual in this role may qualify for up to three days of telework in accordance with institutional policy.

Key Responsibilities:

  • Maintain an extensive spreadsheet of clinical contracts related to industry sponsorships, federal and state funding, corporate partnerships, and private foundations, ensuring compliance with relevant laws and institutional policies.
  • Provide independent recommendations regarding alternative contract language.
  • Prepare amendments for contracts and budget documents as required.
  • Offer administrative support and facilitate communication between Grants Accounting and Sponsored Programs.
  • Establish and nurture effective working relationships with physicians, department heads, senior management, clinical operations, and other stakeholders involved in the contracting process.
  • Assist in resolving contract-related issues by liaising with Legal, Risk Management, clinical teams, and other internal parties.
  • Communicate institutional policies and procedures to research support staff and Principal Investigators.
  • Manage the creation, issuance, and routing of subcontracts, modifications, confidentiality agreements, and assist with clinical trial agreements as needed.
  • Act as a backup for all Sponsored Programs staff.
  • Perform additional duties as assigned.

Qualifications:

A Bachelor’s degree is required, along with two years of relevant experience. Experience in a sponsored research or industry setting is preferred. Additional education may substitute for required experience, and relevant experience may substitute for educational requirements. Candidates must possess the ability to comprehend and interpret contract terms, redline agreements, and approach contract negotiations with a practical, business-oriented mindset. Experience in project management or coordinating large-scale projects is advantageous.

Essential Competencies:

  • Ability to review and interpret technical, medical, and legal documents pertaining to Clinical Trial Agreements.
  • Skills in negotiation, planning, strategizing, mentoring, monitoring, scheduling, diplomacy, analysis, and problem-solving.
  • Excellent written and verbal communication skills, including negotiation proficiency and knowledge of Clinical Trial Agreements to effectively convey information.
  • Sound judgment to protect the institution's interests while meeting strategic contracting objectives and ensuring compliance with legal and regulatory requirements.
  • Proficient in computer applications, particularly MS Office Suite including Excel, Word, and Outlook.


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