City FOIA and Records Manager

4 weeks ago


Chesapeake, Virginia, United States City of Chesapeake Full time
Job Description

The City of Chesapeake is seeking a highly skilled professional to manage and administer its Freedom of Information Act (FOIA) and Records Management programs. As the City's FOIA Officer and Records Officer, this individual will be responsible for responding to FOIA requests, managing records, and ensuring compliance with relevant laws and regulations. The ideal candidate will have a strong background in records management, FOIA, and legal requirements, as well as excellent communication and organizational skills.

Key Responsibilities:
  • Develop and implement effective FOIA and records management policies and procedures.
  • Conduct FOIA and records management training classes and prepare training materials.
  • Coordinate and respond to FOIA requests, including corresponding with requestors and performing redactions.
  • Administer the City's FOIA Management system and provide technical support.
  • Search and retrieve records from various sources, including email accounts and electronic databases.
  • Prepare and process RM-3 Certificates of Records Destruction and assist City employees with records management questions.
  • Develop and implement records management tools and assist staff with records management issues.
  • Serve as a backup to the Assistant to the City Manager as needed.

Requirements:
  • Bachelor's degree in accounting, library science, records management, communications, public administration, or a closely related field.
  • Minimum of five years of related experience, including two years of FOIA experience.
  • Certified Records Manager (CRM) or Information Governance Professional (IGP) certification preferred.

Preferred Qualifications:
  • Understanding of and familiarity with the Virginia Public Records Act and the Library of Virginia's Records Retention Schedules.
  • Experience with related legal requirements regarding records disclosure, such as the Government Data Collection and Dissemination Practices Act (GDCDPA).

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