Studio Operations Coordinator

2 weeks ago

New York, New York, United States OMA New York Full time
OMA is seeking a Studio Operations Coordinator to support our New York office. In this position, you will collaborate closely with the Operations Manager and Junior Operations Officer. Your primary responsibilities will include ensuring the effective maintenance and operation of the studio environment, which encompasses managing incoming and outgoing shipments, overseeing office supplies, coordinating mail distribution, and assisting the team with various administrative functions. This role is crucial for maintaining the seamless operation of the studio by upholding office systems and supervising key operational tasks.

Key Responsibilities:
  • Manage and oversee all incoming and outgoing shipments, ensuring prompt distribution and appropriate handling.
  • Maintain inventory and procure office supplies and equipment through various vendors, focusing on cost-effective purchasing.
  • Assist the Operations Manager with financial tasks, including credit card management and bill payments.
  • Support IT requirements by distributing and managing IT equipment and supplies.
  • Organize and coordinate office operations, including meeting room bookings, event planning, and general office maintenance.
  • Handle logistics related to building management, liaising with building managers for access and facility-related issues.
  • Oversee front desk operations, including phone systems and guest reception.
  • Maintain organization of the project Archive facility and facilitate requests for retrieving archived items.
  • Coordinate office morale initiatives, such as organizing bi-weekly social events and office gatherings.
Qualifications:
  • At least 2 years of experience in an administrative capacity, preferably within an architecture or design environment.
  • A curious and solution-oriented self-starter, capable of addressing inquiries and challenges thoughtfully and proactively.
  • Ability to thrive in a dynamic, fast-paced, international setting.
  • Proficiency in a language other than English is advantageous.
  • Strong prioritization skills to manage tasks efficiently.
  • Ability to multitask, make informed decisions, and exercise discretion.
  • Skilled in identifying problems and effectively communicating issues to supervisors.
  • Excellent interpersonal and communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • The ideal candidate will be an organized, detail-oriented professional with outstanding communication skills, capable of overseeing multiple tasks to completion with minimal supervision.

Please submit your application through our online form, including the following documents:
(1) A cover letter detailing your motivation for wanting to work at OMA.
(2) Your complete resume.

OMA is committed to diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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