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Administrative Coordinator

1 month ago

White Plains, New York, United States SourcePro Search, LLC Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SourcePro Search, LLC. This role offers a competitive salary and a balanced work arrangement of 3 days in the office and 2 days working from home.

Key Responsibilities:
  • Manage multiple phone lines and ensure accurate and prompt message transmission
  • Process incoming and outgoing mail and FedEx shipments
  • Handle check requests, expense reimbursements, and invoices
  • Coordinate document production and delivery through office and messenger services
  • Maintain calendars and schedule appointments, meetings, and conference calls
Requirements:
  • Sound judgment and a proactive, independent work approach
  • Exceptional oral and written communication skills
  • Administrative assistant experience in litigation, including motion practice and e-filing
  • Proficiency in MS Office (Word, Outlook, Excel); experience with NetDocs, Aderant, Intellistat, Chrome River, and ShareFile is a plus
  • Excellent client service and listening skills to anticipate the needs of clients and attorneys
  • Demonstrate consistent logic, rationale, and objectivity in decision-making
  • Embrace our core values: integrity, support, ingenuity, teamwork, and inclusion
  • Enjoy collaborating with diverse personalities across different levels of the firm
  • Be comfortable working in our office at least 3 days a week