Project Coordinator

4 weeks ago


White Plains, New York, United States Marx Okubo and Assoc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Administrator to join our team at Marx|Okubo. The successful candidate will be responsible for providing administrative support to our project management team, ensuring the smooth execution of projects from start to finish.

Key Responsibilities:

  • Enter accurate job data into Dynamics 365
  • Set up job folders and ensure timely completion of tasks
  • Review contracts and ensure compliance with client guidelines
  • Coordinate site visits and establish deliverable due dates
  • Conduct government research and upload documents received
  • Complete assigned sections of reports and manipulate photos into templates
  • Review final products for continuity and language
  • Convert native documents into electronic pdf deliverables and issue them to clients
  • Create and send invoices

Requirements:

  • High school diploma or equivalent required
  • Exceptional proofreading, editing, and formatting skills
  • Ability to communicate with clients and team members via phone and email
  • Comfortable conducting basic research and working in a self-directed manner
  • Ability to organize details for multiple jobs and clients
  • Exceptional attention to detail and ability to work in a fast-paced environment

Benefits:

  • 100% paid health insurance premiums
  • Up to 30% match on 401(k) contributions
  • Competitive compensation package
  • Opportunities for growth and professional development

About Us:

Marx|Okubo is a privately held Employee Stock Ownership Plan firm, employee-owned and committed to providing a positive and inclusive work environment. We offer a range of benefits and opportunities for growth and development.


  • Project Coordinator

    3 weeks ago


    White Plains, New York, United States ECLARO Full time

    Job SummaryWe are seeking a skilled Project Planner to join our team at ECLARO. The successful candidate will be responsible for supporting project managers and engineers for capital and O & M projects, including planning, scheduling, schedule forecasting analysis, and closeout for Utility Operations.Key ResponsibilitiesSupport project managers and engineers...

  • Project Coordinator

    4 weeks ago


    White Plains, New York, United States Infojini Full time

    Job Title: Project CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Project Coordinator to support our Community and Government Relations department. The successful candidate will assist in coordinating programs and initiatives, monitor and track performance metrics, and provide administrative support to the team.Key...


  • White Plains, New York, United States ECLARO Full time

    About the RoleWe are seeking a highly skilled Project Planner to join our team at ECLARO.Key ResponsibilitiesSupport project managers and engineers for capital and O & M projects including planning, scheduling, schedule forecasting analysis, and closeout.Build and update project schedules for projects owned by an assigned project manager.Direct the overall...


  • White Plains, New York, United States Michael Page Full time

    We are seeking a detail-oriented Construction Project Coordinator with ground-up construction experience to support our team in delivering commercial projects throughout the New York region.Key Responsibilities:Assist in coordinating all phases of ground-up construction projects.Monitor project schedules, budgets, and resource allocation to ensure timely and...


  • White Plains, New York, United States Infojini Inc Full time

    Job Title: Project Coordinator SpecialistJob Summary:We are seeking a highly organized and detail-oriented Project Coordinator Specialist to join our team at Infojini Inc. The successful candidate will play a key role in supporting our department's outreach, engagement, and advocacy efforts.Key Responsibilities:Assist in the development, coordination, and...


  • White Plains, New York, United States Hudson Meridian Construction Group Full time

    Job OverviewHudson Meridian Construction Group is seeking a skilled Assistant Project Manager to support our team in delivering high-quality construction projects. The ideal candidate will have 1-5 years of experience in public sector work and/or residential/commercial ground-up experience.The Assistant Project Manager will work closely with the Project...


  • White Plains, New York, United States Atlas Air Full time

    Job Summary:The Sustainability Project Coordinator will play a crucial role in implementing Atlas Air's sustainability strategy by managing data collection and reporting, with a focus on greenhouse gas (GHG) emissions. This position will assist with sustainability regulatory reporting and compliance, manage internal sustainability committees and working...

  • Project Coordinator

    3 weeks ago


    White Plains, New York, United States Madison Approach Full time

    Job DescriptionWe are seeking a highly skilled Project Coordinator to support our Community and Government Relations department. This role will play a key part in enhancing the department's impact and outreach through administrative support, program development, and communication tasks.Key ResponsibilitiesAssist in the development, coordination, and...


  • White Plains, New York, United States Russell Tobin Full time

    Experienced Assistant Project Manager Sought for White Plains-Based GCWe are seeking a seasoned Assistant Project Manager to join our team at a mid-sized General Contractor based in White Plains, NY. As a key member of our project management team, you will be responsible for overseeing the successful execution of commercial and retail projects exceeding...


  • White Plains, New York, United States New York Power Authority Full time

    Job SummaryThe New York Power Authority is seeking a highly skilled Project Engineer to direct, monitor, and control the engineering, design, and procurement phases of new generation projects, new transmission projects, and conventional facility modifications. This role involves overseeing and coordinating all in-house and external resources for all...

  • Project Scheduler

    4 weeks ago


    White Plains, New York, United States Madison Approach Full time

    Job OverviewWe are seeking a highly skilled Project Scheduler to join our team at Madison Approach. As a key member of our project management team, you will be responsible for planning, scheduling, and coordinating projects to ensure timely completion and successful outcomes.Key ResponsibilitiesSupport project managers and engineers in planning, scheduling,...

  • Project Director

    3 weeks ago


    White Plains, New York, United States Trillium Staffing Full time

    We are seeking a highly skilled Project Director to oversee public works projects from inception to completion. The ideal candidate will have 10+ years of experience in project management, with a strong background in construction management software and the ability to read and interpret blueprints.The Project Director will be responsible for coordinating and...

  • Project Scheduler

    4 weeks ago


    White Plains, New York, United States Allied Staff Augmentation Partners Full time

    Job DescriptionWe are seeking a highly skilled Project Scheduler to join our team at Allied Staff Augmentation Partners. As a Project Scheduler, you will be responsible for planning and scheduling projects to ensure timely completion and effective resource allocation.Key Responsibilities:Develop and maintain project schedules using Primavera P6 and MS...


  • White Plains, New York, United States New York Power Authority Full time

    Job Summary:The New York Power Authority is seeking a highly skilled Project Manager to lead complex projects from initiation through close out. The ideal candidate will have a strong background in project management, engineering, and construction management.Key Responsibilities:Direct, monitor, and control the engineering, design, and procurement phases of...

  • Project Manager

    4 weeks ago


    White Plains, New York, United States New York Power Authority Full time

    Job SummaryThe Project Engineer directs, monitors, and controls the engineering, design, and procurement phases of new generation projects, new transmission projects, and conventional facility modifications. They are involved in and contribute at all levels daily during construction to ensure the cost and project scope are under control.Key...


  • White Plains, New York, United States Spencer Ogden Full time

    Job Title: Solar Construction Project ManagerOur client is seeking a highly skilled Solar Construction Project Manager to oversee the execution of solar energy projects from Southern, MA to the coast of NJ.Key Responsibilities:Manage site personnel, safety, project quality, reliability, cost control, and schedule milestonesOversee overall site management of...

  • Project Manager

    4 weeks ago


    White Plains, New York, United States DACK Consulting Solutions, Inc. Full time

    Job OverviewAs a Project Engineer at DACK Consulting Solutions, Inc., you will play a crucial role in supporting construction projects from start to finish. Your expertise will be essential in analyzing design documents, tracking construction schedules, costs, and compliance.Key ResponsibilitiesAnalyze design documents to ensure project feasibility and...

  • Project Manager

    3 weeks ago


    White Plains, New York, United States ApTask Full time

    Job Summary:The Project Engineer I supports the Customer Project Delivery department in achieving the Business Unit's goals to improve energy efficiency and stimulate new energy technologies in New York State through the implementation of physical projects. This role involves working with customers to develop projects incorporating energy efficiency measures...


  • White Plains, New York, United States Russell Tobin Full time

    We are seeking an experienced Assistant Project Manager to join our team at Russell Tobin. The ideal candidate will have a proven track record of managing Ground-Up and/or Interior Commercial & Retail projects greater than $15M.The successful candidate will be responsible for overseeing project planning, coordination, and execution, ensuring timely and...

  • Project Manager

    3 weeks ago


    White Plains, New York, United States Ampcus Incorporated Full time

    Job Title: Project EngineerAmpcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are seeking a highly motivated candidate to join our talented team.Job SummaryThe Project Engineer I supports the Customer Project Delivery department in achieving the Business Unit's goals to improve energy efficiency and...