Administrative Assistant

6 days ago


Syracuse, New York, United States SUNY Upstate Medical University Full time
About Us

SUNY Upstate Medical University is a leading academic medical center dedicated to providing exceptional patient care, innovative research, and world-class education.

Job Summary

We are seeking a highly skilled Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative support to the department, ensuring seamless day-to-day operations.

Key Responsibilities
  • Analytical Support: Utilize analytical abilities to identify areas for improvement and evaluate programmatic effectiveness.
  • Financial Management: Prepare invoices, track accounts receivable, and communicate with vendors as needed.
  • Accounting and Payables: Process checks for accounts payable and record journal entries into Lawson accounting software.
  • Data Analysis: Run reports and compile data from various business applications, including Business Objects and banking applications.
  • CORRESPONDENCE AND COMMUNICATION: Prepare correspondence on behalf of senior staff members and schedule interviews for new medical faculty.
  • Maintenance and Updates: Maintain the department's website, provider profiles, and social media sites.
  • Project Coordination: Work with marketing office to create and distribute marketing materials, handle administrative matters, and complete projects independently or as part of a team.
  • HR and Onboarding: Assist with new employee onboarding, process and maintain grant applications, and assist with project management and process improvement.
Requirements

To be successful in this role, you should have a Bachelor's degree in business, healthcare administration, or a related field, along with two years of administrative experience. Alternatively, you may consider an equivalent combination of education and experience.

Preferred Qualifications

Excellent oral and written communication skills, proficiency in relevant computer software applications, and good organizational skills are highly desirable.

Benefits

Our comprehensive benefits package includes health, dental, and vision insurance, eligibility for employer 401(k) funding after one year, tuition reimbursement, generous paid time off, and more.

Compensation

The salary range for this position is $20.59 - $33.02 per hour, commensurate with qualifications and experience. Please note that salaries are based on internal equity, market conditions, and business considerations.



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