Administrative Coordinator
3 days ago
**Job Summary:**
We are seeking an Administrative Specialist to provide administrative support for multiple executive staff in family philanthropy and ensure efficient operation and facilitating seamless communication across departments.
The ideal candidate will have at least 5 years of experience as an Administrative Assistant, with a strong understanding of basic office procedures, software applications, and organizational skills. They should also be proficient in Microsoft Office, database applications, and Customer Relationship Management (CRM) Software.
The salary for this position is estimated to be around $45,000 - $60,000 per year, depending on the location and experience.
Responsibilities:- Manage a portfolio of administrative support services for multiple donors, families, and trustees
- Work in partnership with lay leaders, department managers, and staff to ensure seamless meetings and donor relations
- Prepare various business correspondences, letters, and grant reports as needed, as well as, mail merge documents
- Track and organize grant applications, awards, agreements, and reports
- Meticulously proofread content to ensure accuracy and manage corporate and governance records
- Effectively use Outlook Calendar to manage accurate calendar entries, schedule recurring events, set reminders, share calendars, and handle invitations with attention to detail
- Become proficient in multiple data and accounting systems for accurate and timely grants management to create and track grant records, grant payments, and grant terms
- Effectively collaborate using online collaboration tools such as Zoom and Microsoft Teams
- Work closely and collaboratively with the Finance Department
- Operate with team spirit and can-do attitude as part of a collective effort for excellence
- Perform other duties as needed
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