Administrative Coordinator

3 days ago


Beachwood, Ohio, United States Area Temps, Inc. Full time

**Job Summary:**

We are seeking an Administrative Specialist to provide administrative support for multiple executive staff in family philanthropy and ensure efficient operation and facilitating seamless communication across departments.

The ideal candidate will have at least 5 years of experience as an Administrative Assistant, with a strong understanding of basic office procedures, software applications, and organizational skills. They should also be proficient in Microsoft Office, database applications, and Customer Relationship Management (CRM) Software.

The salary for this position is estimated to be around $45,000 - $60,000 per year, depending on the location and experience.

Responsibilities:
  • Manage a portfolio of administrative support services for multiple donors, families, and trustees
  • Work in partnership with lay leaders, department managers, and staff to ensure seamless meetings and donor relations
  • Prepare various business correspondences, letters, and grant reports as needed, as well as, mail merge documents
  • Track and organize grant applications, awards, agreements, and reports
  • Meticulously proofread content to ensure accuracy and manage corporate and governance records
  • Effectively use Outlook Calendar to manage accurate calendar entries, schedule recurring events, set reminders, share calendars, and handle invitations with attention to detail
  • Become proficient in multiple data and accounting systems for accurate and timely grants management to create and track grant records, grant payments, and grant terms
  • Effectively collaborate using online collaboration tools such as Zoom and Microsoft Teams
  • Work closely and collaboratively with the Finance Department
  • Operate with team spirit and can-do attitude as part of a collective effort for excellence
  • Perform other duties as needed


  • Beachwood, Ohio, United States Attain Behavioral Health Full time

    At Attain Behavioral Health, we are seeking a highly motivated and detail-oriented individual to fill the role of Front Office and Customer Service Representative. This is an excellent opportunity for someone who wants to make a difference in the lives of others while working in a fast-paced environment.About the JobThe Front Office and Customer Service...


  • Beachwood, Ohio, United States Tremco Incorporated Full time

    About the Role:">This is an exciting opportunity to join our team as a Senior Administrative Coordinator. In this role, you will be responsible for ensuring that all licenses required to sell materials and provide services in the United States and Canada are up-to-date and compliant with federal, state, and local regulations.">Responsibilities:">">Maintain...


  • Beachwood, Ohio, United States Tremco Incorporated Full time

    Job Summary: We are seeking an experienced Administrative License Coordinator to join our team at Tremco Incorporated. The successful candidate will be responsible for ensuring all necessary licenses are current and compliant with regulatory requirements.Key Responsibilities:Obtain and maintain active status of all licenses required to sell materials,...


  • Beachwood, Ohio, United States Eide Bailly Full time

    Job OpportunityEide Bailly invites applications for the position of Public Accounting Administration Specialist. As a key member of our administrative team, you will provide critical support to our public accounting services group. This role requires a detail-oriented individual with excellent organizational and communication skills.Main...


  • Beachwood, Ohio, United States Area Temps, Inc. Full time

    About the OpportunityWe are seeking an Operations Coordinator to join our team and provide support for our day-to-day operations. This role involves ensuring smooth communication across departments, managing administrative tasks, and maintaining accurate records.The successful candidate will have at least 2 years of experience in a similar role, with a...


  • Beachwood, Ohio, United States Gryphon Full time

    Job OverviewGryphon is a rapidly expanding boutique accounting firm in Beachwood, Ohio. We provide services to private equity, venture capital, hedge funds, and public funds registered with the SEC.We work with over 200 investment funds employing various investment strategies. This is a unique opportunity as Gryphon is the only adviser in Northeast, Ohio...

  • Staffing Coordinator

    2 weeks ago


    Beachwood, Ohio, United States Paychex Full time

    Company OverviewPAYCHEX champions next-level staffing firm growth through payroll funding, back-office solutions, and strategic business coaching. Our goal is to empower businesses with expertise and support to drive success.Job RoleThe Staffing Coordinator will be responsible for coordinating and executing staffing initiatives, collaborating with internal...


  • Beachwood, Ohio, United States Eide Bailly Full time

    Job DescriptionEide Bailly seeks a skilled Audit and OMS Administrative Assistant Lead to join our team. As the primary point of contact for administrative matters, you will provide exceptional support to our audit and OMS teams. This role requires a high level of organization, technical skills, and excellent communication abilities.Duties and...


  • Beachwood, Ohio, United States Balance Solutions Physical Thearpy Inc. Full time

    Job SummaryWe are seeking a highly skilled and motivated Medical Office Coordinator to join our team at Balance Solutions Physical Therapy Inc.The ideal candidate will have excellent communication skills, be detail-oriented, and have experience in medical office administration. As a Medical Office Coordinator, you will play a vital role in providing...


  • Beachwood, Ohio, United States Balance Solutions Physical Thearpy Inc. Full time

    Job SummaryWe are hiring a skilled Insurance Claims Coordinator to support our billing process at Balance Solutions Physical Therapy Inc. in a full-time capacity.The ideal candidate will have experience with medical billing and coding, as well as strong communication and organizational skills.This role offers a competitive estimated salary range of $55,000 -...


  • Beachwood, Ohio, United States Lifepoint Health Full time

    Company OverviewLifepoint Health is a nationally known healthcare organization with a diversified delivery network of facilities across the country.We specialize in compassionate behavioral health services, including crisis stabilization, inpatient care, and outpatient treatment for acute mental health and substance use treatment.Our philosophy is built on a...


  • Beachwood, Ohio, United States University Hospitals Health System Full time

    Dynamic Team Member OpportunityFertility Center Logistics Coordinator: A Key Role at University Hospitals Health System.OverviewThe Fertility Center Logistics Coordinator will play a vital role in supporting the administration and lab teams of University Hospitals Health System. This position involves coordinating IVF cycles, managing SART data entry,...


  • Beachwood, Ohio, United States CNB Bank Full time

    Job DescriptionWe are seeking an Office Assistant Director to join our team at CNB Bank. In this role, you will be responsible for assisting the director with daily operations, coordinating events, and providing administrative support.The ideal candidate will have a strong background in office administration, excellent organizational and communication...


  • Beachwood, Ohio, United States Cleveland Clinic Full time

    Career Opportunities in Hematology Oncology">Cleveland Clinic is seeking a dedicated and compassionate Medical Assistant to join our Hematology/Oncology team. As a Medical Assistant, you will play a vital role in providing patient-centered care and supporting the success of our team.">Your responsibilities will include assisting with patient care activities,...


  • Beachwood, Ohio, United States Signature Health Full time

    Job SummarySignature Health is seeking a highly skilled Patient Services Representative to join our team. As a Patient Services Representative, you will play a critical role in providing excellent patient support by ensuring the thorough completion of patient registration, maintaining the accuracy of patient information and insurance coverages in the EHR,...


  • Beachwood, Ohio, United States Gryphon Full time

    Responsibilities and RequirementsExecutive Assistant: Coordinate email communications, prioritize tasks, manage calendars, and book travel arrangements.Sales Support: Take notes during prospect calls, fill out proposal templates, and draft engagement letters.Office Administration: Serve as a virtual front desk, handle supply ordering and inventory, and...


  • Beachwood, Ohio, United States All Pro Recruiting Full time

    About Us:All Pro Recruiting is a leading staffing agency specializing in commercial property management and real estate accounting.We are committed to providing exceptional service to our clients and candidates, and we are seeking a highly skilled Commercial Lease Administrator to join our team.Job Description:The Commercial Lease Administrator will be...


  • Beachwood, Ohio, United States Search Masters, Inc Full time

    Job SummaryWe are seeking an experienced Sales and Customer Support Coordinator to join our team at Search Masters, Inc. in Northeast Ohio.This is a fantastic opportunity for a professional with sales/purchase order entry experience and ERP expertise to take on a challenging role that combines customer support, sales, and administrative duties.About the...

  • Executive Assistant

    6 days ago


    Beachwood, Ohio, United States Area Temps, Inc. Full time

    About the RoleAs an Executive Assistant - Philanthropy, you will play a key role in supporting our executive team in family philanthropy. This position requires excellent administrative skills, a strong understanding of office procedures, and the ability to work effectively in a fast-paced environment.The successful candidate will have at least 5 years of...


  • Beachwood, Ohio, United States Arizona College Full time

    We are seeking a detail-oriented and organized professional to provide administrative support to the Admissions and Student Services teams at Arizona College of Nursing.This is an excellent opportunity to join a rapidly growing nursing school that transforms lives by preparing students for careers in nursing. Our quality nursing curriculum prepares students...