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Administrative Coordinator

2 months ago

Atlanta, United States Ascend Plastic Surgery Partners MSO LLC Full time
Job Overview

The role of the Office Administrator is pivotal in maintaining the seamless and effective operation of our workplace. This position requires a proactive and committed individual who merges robust administrative skills with outstanding interpersonal abilities.

Core Responsibilities:

  • Administrative Assistance: Execute daily administrative tasks for the senior management and support services teams, ensuring the office runs smoothly.
  • Expense Oversight: Manage expense reports for personnel and management, ensuring precise tracking and prompt processing.
  • Presentation Development: Create and compile high-quality presentation materials for executive meetings, collaborating with various team members to gather essential information.
  • Event Management: Plan and coordinate events for support services, including internal meetings, external gatherings, and special occasions, both on-site and off-site.
  • Vendor Coordination: Act as the primary contact for IT managed services vendors, ensuring effective communication and service coordination.
  • Onboarding Assistance: Support the onboarding process for new employees, providing necessary resources and assistance for a smooth transition into the organization.
  • Facility Maintenance: Oversee kitchen cleanliness and supplies, ensuring a well-kept and inviting environment.
  • Inventory Management: Order and manage office supplies, ensuring inventory is maintained efficiently and cost-effectively.
  • Engagement Facilitation: Actively support the engagement of healthcare professionals and field team members as directed by management, fostering communication and collaboration to enhance team effectiveness.
  • General Office Duties: Perform additional administrative tasks as necessary to support the efficient functioning of the office.

Qualifications:

  • Educational Requirements: Associate's degree in business administration or a related discipline. Additional certifications in office management or administrative services are advantageous.
  • Technical Proficiency: Advanced skills in Microsoft Office Suite, particularly Excel and PowerPoint. Familiarity with financial and expense management systems is preferred.
  • Professional Experience: A minimum of 3 years in an administrative capacity, ideally within a dynamic corporate setting. Experience in corporate communications, vendor management, and executive support is highly valued.

Personal Attributes:

  • Professional Integrity: Upholds a high standard of professionalism and confidentiality, effectively representing the management team in all interactions.
  • Communication Proficiency: Exceptional verbal and written communication skills are essential. Ability to engage effectively with diverse groups, including senior management and healthcare professionals.
  • Organizational Acumen: Outstanding organizational and time-management skills, with the capability to prioritize tasks and manage multiple projects concurrently.
  • Flexibility: Adaptable and willing to extend beyond typical responsibilities to assist in various areas as needed. Comfortable in a fast-paced environment where priorities may shift quickly.
  • Service Orientation: A commitment to a service-oriented approach, with a willingness to go above and beyond to ensure the smooth operation of the office and enhance team collaboration.

Additional Preferred Qualities:

  • A proactive problem-solver who anticipates needs and provides solutions independently.
  • Demonstrates initiative, responsibility, and accountability in managing office resources and supporting team and executive needs.
  • Able to manage the physical aspects of the role, including event setups and minor office maintenance tasks.