Office Administration Specialist

2 weeks ago


Oak Ridge, Tennessee, United States International Executive Service Corps Full time
Position Title: Administrative Support (Entry)

Location: Oak Ridge, TN (on-site)

Salary Range: $36k - $45k based on experience

Position Overview:
This role is designed to assist the US Department of Energy Office of Scientific and Technical Information (DOE OSTI) in achieving its mission of ensuring the long-term preservation and accessibility of DOE scientific and technical data through collaboration with the Drupal applications team.

Key Responsibilities:
  1. Collaborate closely with developers to create an effective testing feedback loop.
  2. Communicate testing progress, outcomes, and pertinent information to developers and stakeholders as needed.
  3. Handle tasks related to organization and communication with various stakeholders.
  4. Maintain awareness of and compliance with project timelines.
  5. Provide regular updates to clients regarding tasks and projects upon request.
  6. Document and distribute meeting minutes and action items to project team members.
  7. Record and track significant actions and decisions made during meetings.
  8. Ensure all project documentation is accurately maintained.
  9. Generate daily, weekly, and monthly reports as required.
  10. Perform additional administrative tasks as necessary.

Qualifications:
  • 1-2 years of relevant administrative experience.
  • 0-3 years of relevant quality assurance experience.

Skills and Competencies:
  • Excellent oral and written communication skills, with strong editing capabilities.
  • Proficient in scheduling and organizational tasks.
  • Detail-oriented and able to meet deadlines effectively.
  • Capable of timely communication with multiple stakeholders.
  • Able to work independently as well as collaboratively within a team.
  • Skilled in prioritizing tasks amidst competing deadlines.
  • Strong aptitude for learning new technologies.
  • Familiarity with Microsoft Office Suite.
  • Knowledge of application development is beneficial but not mandatory.

Physical Requirements:
  • Ability to sit for extended periods.
  • Capability to view a computer monitor for prolonged durations.

Proof of U.S. Citizenship is required on the first day of employment to obtain a DOE HSPD-12 Badge in accordance with contract terms. All employees on this contract must be U.S. citizens as per the Department of Energy OSTI's policy. We are an EEO/AA employer M/F/D/V and maintain a drug-free workplace, conducting pre-employment substance abuse testing.



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