Accounting Specialist

4 weeks ago


Richmond, California, United States Livewire Full time
Job Title: Accounting Specialist

Job Summary:

A leading technology company in Richmond, VA is seeking an experienced Accounts Receivable Clerk to provide accounts receivable data entry and assist with administrative functions in a fast-paced environment.

The ideal candidate will be responsible for daily invoice preparation, assisting customers by phone and by email, processing payments, performing collections on past due accounts, and monitoring recurring revenue accounts.

They will work closely with and report to the Accounting Office Manager, as well as assist with other administrative tasks and backup for other Accounting positions as needed.

The successful candidate should be skilled in working in a fast-paced environment and be proficient at navigating processes efficiently.

They should be able to work effectively without constant supervision and have experience meeting accounting deadlines.


Key Job Responsibilities:

Accounting Duties:
• Use Quickbooks Online & Zoho (CRM application)
• Daily Invoice Preparation
• Process Payments and Deposits
• Scanning and Filing
• Assist Customers with Billing Inquiries by Phone and Email
• Daily Invoicing and Payments for Recurring Revenue Accounts
• Collections on Past Due Accounts
• Process W-9 and COI Requests from Customers
• Track & Reconcile Builder Credits and Accounts
• Timely Processing of A/R Reporting for Payroll Commissions
• Create & Track Gift Cards for Customers
• Assist with Office and Administrative backup as needed

Admin Duties:
• Greet Visitors and Make Appointments
• Answer and Direct Incoming Calls
• Email and Phone Correspondence with Customers
• Prepare Informational Brochures for Potential Clients
• Complete Tasks Requested by Management
• Accept Deliveries & Sort Mail
• Replenish Supplies in Conference Room, Break Room and Restrooms
• Close the Office & Showroom Daily

Requirements:
• Requires a basic understanding of generally accepted accounting principles
• 1-3 years Accounts Receivable experience required
• Experience with Google Suite & Quickbooks Online
• Strong communication and excellent customer service skills are a must
• Ability to multi-task in a fast-paced environment is essential
• Strong organizational skills with attention to detail
• Problem solving and critical thinking skills
• Ability to prioritize and perform work with minimal supervision
• Bookkeeping Experience preferred
• Must be able to lift at least 15 lbs without assistance

Benefits:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability & Accident Insurance Options
• Simple IRA with Company Match
• Paid Holidays
• Paid Time Off
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