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Administrative and Technical Support Specialist

2 months ago

Fremont, California, United States Longeviti, LLC Full time
POSITION SUMMARY

Longeviti LLC is seeking an Administrative and Technical Support Specialist with an active Secret clearance to provide essential assistance to the Defense Counterintelligence and Security Agency (DCSA).

KEY RESPONSIBILITIES:
  • Task Management: Ensure all assignments and tasks are executed according to the established timelines set by the respective Division/Directorate task managers.
  • Records Management: Oversee the organization and maintenance of records and files, including the initiation of new files and the preparation of records for transfer or destruction in compliance with relevant DCSA manuals.
  • Employee Processing: Support the processing of civilian employees, acting as the primary point of contact for various minor programs, including travel cards and building credentials.
  • Policy Research: Investigate and clarify operational policies and procedures from the DoD and DCSA, utilizing both verbal and written communication skills.
  • Administrative Support: Provide comprehensive administrative assistance to senior Division Directors, including managing calendars and preparing official correspondence.
  • Attendance Reporting: Aid in the preparation of time and attendance reports using automated systems, addressing any issues that arise.
  • Interdepartmental Interaction: Collaborate with various internal DCSA departments and external agencies as necessary, demonstrating proficiency in Microsoft Office Suite.
  • Data Management: Maintain and update databases and spreadsheets to support the Division/Directorate's operations.
  • Training Program Support: Collect and analyze data for training program development, preparing reports as needed.
  • Task Monitoring: Assist in tracking internal and external suspense actions, providing timely reminders to management.
  • Document Creation: Responsible for drafting a variety of documents, ensuring accuracy and adherence to procedural standards.
  • Correspondence Management: Manage intra-office communications, ensuring all outgoing correspondence meets established guidelines.
  • Classified Document Handling: Prepare and maintain classified documents, ensuring proper security measures are followed.
  • Facility Records Maintenance: Keep official facility records updated and ensure compliance with reporting requirements.
  • Conference Coordination: Act as the point of contact for conference room reservations and ensure readiness of facilities.
  • General Office Management: Oversee daily office operations, including inventory management and supply ordering.

QUALIFICATIONS:
  • Minimum of two years of relevant administrative and technical support experience.
  • Active Secret clearance required at the time of hiring.
  • High school diploma or equivalent is mandatory.

BENEFITS:
Longeviti offers a comprehensive benefits package, including medical, dental, and vision insurance, life insurance, and a 401k plan. Employees also accrue paid time off and holidays, with additional voluntary options available.

ABOUT LONGEVITI:
Longeviti is a government contractor specializing in professional support services across various sectors, including information technology and program management. We are committed to quality and continuous improvement, ensuring customer satisfaction is our top priority. Longeviti, LLC is an Equal Opportunity/Affirmative Action employer, dedicated to maintaining a diverse workforce.