Senior Executive Assistant to a Founding Member of a Law Firm

2 weeks ago


Los Angeles, California, United States Regal Executive Search Full time
Job Summary

Regal Executive Search is seeking a highly skilled Executive Assistant to support a senior executive in an entertainment law firm. The ideal candidate will have a minimum of 5 years' experience in a similar role, with a strong background in calendar management, document organization, and travel coordination.

Key Responsibilities
  1. Manage the executive's calendar, scheduling calls, meetings, and appointments.
  2. Develop and maintain a phone sheet, updating contacts as needed.
  3. Take notes on calls to memorialize proposals, counter proposals, and deal terms.
  4. Prepare and send agreements to clients for signature and track the status of agreements and payments.
  5. Coordinate start paperwork with the business managers' offices.
  6. File and organize documents, both paper and digital.
  7. Track and maintain documents related to personal matters, such as investments.
  8. Monitor emails and respond quickly, professionally, and efficiently.
  9. Manage mail and interface with clients to respond to their needs, concerns, and questions.
  10. Coordinate travel and draft formal emails, memos, bios, and letters as needed.
  11. Perform research assignments as required.

Qualifications

The successful candidate will have a minimum of 5 years' experience as an Executive Assistant to a senior executive in an entertainment company or law firm. A Bachelor's Degree, Master's Degree, or JD is desirable. The ideal candidate will have exceptional organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment.

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