Senior Executive Assistant to a Founding Member of a Law Firm
2 weeks ago
Regal Executive Search is seeking a highly skilled Executive Assistant to support a senior executive in an entertainment law firm. The ideal candidate will have a minimum of 5 years' experience in a similar role, with a strong background in calendar management, document organization, and travel coordination.
Key Responsibilities
- Manage the executive's calendar, scheduling calls, meetings, and appointments.
- Develop and maintain a phone sheet, updating contacts as needed.
- Take notes on calls to memorialize proposals, counter proposals, and deal terms.
- Prepare and send agreements to clients for signature and track the status of agreements and payments.
- Coordinate start paperwork with the business managers' offices.
- File and organize documents, both paper and digital.
- Track and maintain documents related to personal matters, such as investments.
- Monitor emails and respond quickly, professionally, and efficiently.
- Manage mail and interface with clients to respond to their needs, concerns, and questions.
- Coordinate travel and draft formal emails, memos, bios, and letters as needed.
- Perform research assignments as required.
Qualifications
The successful candidate will have a minimum of 5 years' experience as an Executive Assistant to a senior executive in an entertainment company or law firm. A Bachelor's Degree, Master's Degree, or JD is desirable. The ideal candidate will have exceptional organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment.
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