Event Coordinator

4 days ago

Washington, United States Resources Full time
Job Summary

We are seeking a highly skilled and experienced Event Specialist to join our team at Resources for the Future (RFF). The successful candidate will be responsible for planning, producing, promoting, and implementing in-person and virtual events that elevate RFF's research and public standing.

Key Responsibilities
  • Event Planning and Execution: Develop, promote, plan, and execute RFF's convenings strategy, ensuring that public, private, and internal events are expertly built and implemented every year.
  • Event Outreach and Coordination: Serve as the lead on all aspects of event outreach, including liaising with event speakers, developing invitation language, developing talking points as needed, and overseeing vendor relationships.
  • Logistical Coordination: Coordinate all logistical details for RFF events, including organizing venues, audio visual support, catering, photography, event staging and design, printing, and travel.
  • Day-of-Event Execution: Serve as the key point of contact on day-of execution for public and private events and problem-solve when challenges arise to ensure smooth event execution.
  • Audience Growth and Engagement: Grow RFF's external events audience through innovative engagement tactics and efficient allocation of RFF's events budget.
  • Writing and Communication: Develop language for audience and speaker invitations, as well as ensure appropriate introductory and concluding remarks advance RFF's brand and priorities.
  • Calendar Management: Maintain a calendar of all RFF events to ensure adequate time for planning across departments, as well as sufficient staff and resourcing.
  • Collaboration and Liaison: Work closely with RFF's development team to identify opportunities for appropriately including fundraising engagements into event programming.
  • Board Meeting Support: Oversee all events operations and logistics related to RFF's three annual board meetings, also serving as a key liaison for members of RFF's board and executive team on the day of board meetings.
  • Internal Event Support: Support various internal RFF events, including academic seminars and RFF's annual summer party and holiday party.
  • Marketing and Promotion: Plan and implement marketing automation workflows to increase efficiency of events and internal communication.
Qualifications
  • Education and Experience: Bachelor's degree in Communications, Marketing, Hospitality, Journalism, Public Policy, or a related field and 2+ years of relevant event experience or 6 years of experience with no degree.
  • Technical Requirements: Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, as well as internal communications platforms, live conference and streaming services, project management tools, survey and online form tools, and email marketing and event management platforms.

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