Events Coordinator

3 months ago

Washington, United States Truman Center for National Policy Full time

Job Type

Part-time

Description

The Event Coordinator will work collaboratively with staff across the organization to coordinate intimate meetings to large multi-day events with 400-500 attendees, in both Washington DC and other locations in the United States. The event coordinator will collaborate with colleagues on all aspects of event planning and provide "day of" event logistics, including, but not limited to, space, AV equipment, catering, and VIP support.

Key Responsibilities

  • Develop project plans for events and coordinate execution of events with appropriate HQ staff;
  • Enforce Truman's event planning and execution process;
  • Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies, equipment and signage, and ensure appropriate dcor to meet quality and brand expectations;
  • Conduct research, make site visits, and find resources to help staff make decisions about event options including coordination with Truman chapters;
  • Create and revise room layouts for each event;
  • Coordinate travel to and from events, as well as hotel accommodations, for participants as necessary;
  • Propose new ideas to improve the event planning and implementation process;
  • Serve as liaison with vendors on event-related matters;
  • Assist with managing on-site production and clean up for events as necessary;
  • Prepare name badges, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.;
  • Close out all events as required.
Truman's Commitment to Diversity, Equity, Inclusion, and Justice

Truman National Security Project is a leader in the movement to advance diversity, equity, inclusion, and justice (DEIJ) as national security imperatives. In consultation with our Boards of Directors, Truman members, and a wide range of stakeholders, Truman continues to make strides toward creating a more just and equal world. Expanding the diversity of Americans who contribute to every level of the U.S. national security and foreign policy community enhances our nation's security and strengthens U.S. global leadership and moral authority. American foreign policy is strongest when a variety of thoughts and perspectives are reflected in our domestic policies and foreign affairs.

Studies have shown that women, nonbinary folks, and People of Color are less likely to apply for jobs unless they believe they meet every single qualification in a job description. We are committed to building a diverse and inclusive organization and are most interested in finding the best candidate for the job. We strongly encourage you to apply, even if you don't believe you meet all the qualifications described. But be sure to include a thoughtful cover letter with your application. No candidate will not be considered without one.

Requirements
  • Bachelor's degree with 2-3 years of work experience; relevant experience substituted for a degree;
  • Excellent communication skills, including writing, proofreading skills, and speaking;
  • Excellent organization skills and experience with project management;
  • Excellent interpersonal skills both in person and by phone, with high professionalism;
  • Fantastic customer service ethic and high expectations for quality;
  • Proficient using the Web to conduct research, as well as with the latest versions of Google Suite. Experience with Salesforce a plus;
  • Ability to work long hours, including nights and weekends, some travel required;
  • Thrives working in a fast-paced, results-oriented environment, and ability to work independently;
  • Commitment to the values, mission, and goals of Truman National Security Project and Truman Center;
  • This is a remote position with travel to Washington, D.C. for major events.
Compensation
Truman salary bands are aligned with OPM General Schedule rates for the DC Locality. The Events Coordinator is a GS 7 Equivalent.

Benefits
  • Generous leave policies including three weeks vacation accrued during the first year plus eight additional paid federal holidays, one week paid holiday leave, and parental leave;
  • Health/dental benefits;
  • Guaranteed 401K 3% employer contribution after three months;
  • Flexible work environment;
  • An energetic, highly collaborative, and mission-driven team.

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