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Event Program Coordinator
2 months ago
Position Overview:
Bostrom Event Program Coordinator
If you excel in a dynamic setting where you can innovate, take charge, and manage various aspects of event coordination, we would like to connect with you. We are seeking an Event Program Coordinator to assist in the planning, development, and execution of conferences, meetings, and events for our association clients.
Event Program Coordinators are tasked with organizing smaller gatherings, such as Board Meetings, while also providing essential support to the Meeting Planners during larger events, including conferences.
Additionally, Event Program Coordinators may be designated to oversee the speaker or abstract management process for a conference.This role is primarily based in our DC Office.
The position involves a blend of project management, committee oversight, and event planning, encompassing the following key responsibilities and qualifications:
Manage events or processes from inception to completion, ensuring deadlines and responsibilities are met. Set realistic timelines and communicate any necessary adjustments to these timelines. Strong project management capabilities and familiarity with project management software are essential.
Facilitate event-related Committee Meetings, which includes preparing meeting agendas, assigning tasks, and documenting minutes as required.
Oversee the logistics associated with the execution of assigned client events, including scheduling, venue selection, catering, contract negotiations, audio-visual needs, travel arrangements, registration, and other pertinent details.
Utilize technological solutions to achieve optimal outcomes. Develop and implement digital events as necessary, including webinars, virtual conferences, or hybrid formats. Proficiency with event applications and registration platforms, along with other technological tools and systems, is required. Must be adept at quickly learning and instructing others on the use of these systems.Manage speaker or abstract logistics, including the submission process, selection criteria, and speaker arrangements.
Demonstrate effective interpersonal skills tailored to the context and individuals involved, ensuring successful outcomes.
Travel is required approximately 2-6 times annually.
A minimum of 3-5 years of experience in event management and/or association management is required.
Must be able to work from our DC Office at least 2 days per week or more as needed based on meeting assignments.
Compensation and Benefits as a Bostrom Employee:
Hybrid work schedule
Competitive salary
Comprehensive benefits, including PTO and 401k
Fully funded professional development
Grow with us
Bostrom is an equal opportunity employer, dedicated to fostering a welcoming and inclusive workplace culture.
At Bostrom, you can express your creativity, individuality, and authenticity.
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