Financial Management Specialist

1 week ago

Bethesda, Maryland, United States ZEMITEK LLC Full time
Job Description

ZemiTek LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions.

Job Summary

The Senior Financial Strategist will play a critical role in supporting the company's financial management and analysis functions. This position will be responsible for a broad range of financial responsibilities, including budgeting, financial planning, analysis, and reporting.

Key Responsibilities:
  • Develop financial strategies to manage the Technical Advisor's annual budget cycle, including budget development, budget monitoring, budget realignment, and program-end closeout.
  • Lead long-term strategic financial planning for the USAID Operating Units served in collaboration with the project team.
  • Conduct detailed financial analysis to identify expenditure trends, assess the financial health of the program, and provide recommendations for budget realignment.
  • Support the management team in aligning financial strategies with project objectives by navigating the USAID budgeting process.
  • Perform variance analysis to evaluate financial performance against the project budget, identify variances, and develop action plans to address any issues.
  • Mentor and guide project management staff in financial management of pipeline reporting, financial forecasting, budgeting, and payment review and processing.
Financial Reporting:
  • Maintain a comprehensive financial reporting system and processes to support decision-making.
  • Assist in developing monthly, quarterly and annual financial reports and compile financial information for other USAID reports and deliverables as needed.
  • Review budgets for accuracy and completeness, supporting the procurement process of consultants, vendors, and materials.
  • Respond to USAID requests for information or reports regarding project finances or projections/forecast, and support USAID or third parties in the collection of financial information for reviews and evaluations as appropriate.
  • Support in monthly client invoicing and preparation of monthly financial and projections.
Financial Liaison and Support:
  • Review and ensure compliance with procurement and financial policies, including routine expenditure reporting and compliance checks.
  • Assist with drafting budgets to support the procurement process of consultants, vendors, and materials.
  • Implement business improvement initiatives such as cost reductions, budget tracking, budget realignment, forecast, procurement, and innovations.
  • Liaise with the ZemiTek Accounting and Contracts team.
Other Financial Administrative Tasks:
  • Follow contractual procedures and templates to review and process travel expense reports and vendor invoices for coding, compliance, and accurate calculations, ensure the transaction is fully supported and audit ready.
  • Submit consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers for payment processing.
  • Reconcile travel expense reports and project credit card statements monthly.
  • Maintain all payment requests and vendor invoices in applicable assignment folders following project filing structure.
  • Process invoices, travel expenses, and travel advance notifications for the consultants and vendors.
  • Liaise with Headquarters Accounting to confirm payment processing and record keeping. Serve as a liaison between ZemiTek Finance and project.
  • Perform other related duties as assigned.
Qualifications:
  • Bachelors degree completion and at least 7 years of experience, or Masters completion and at least 5 years of experience.
  • Five (5) years' experience in government contracting, accounting or finance experience in financial management or budget/contract management.
  • Experience with Deltek/Costpoint.
  • High proficiency with MS Excel (pivot-table and Excel functions and formulas), Word, PowerPoint, etc.
  • Experience with project management, administration, financial reporting, monitoring, procurement, and financial operations on contracts.
  • Experience and/or familiarity with international development, foreign assistance programming, and/or government contracting.
  • Knowledge of the FAR, ADS, FTR and other applicable regulations required.
  • Knowledge and understanding of generally accepted accounting and internal auditing principles.
  • Experience in budget formulation, budget management and forecasting and knowledge of multi-source fund management.
  • Experience in integration and application of financial management and information systems.
  • Enthusiasm and ability to learn new skills and collaborate with various teams.
  • Superior organizational and time management skills.
  • Excellent skills in teamwork and interpersonal communication.
  • Drive to thrive in a fast-paced working environment with shifting priorities.

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