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Senior Financial Manager

2 months ago

Bethesda, Maryland, United States ZEMITEK LLC Full time
Job Description

ZemiTek LLC is seeking a highly skilled Senior Financial Specialist to join our team. As a key member of our financial operations team, you will be responsible for a broad range of financial responsibilities, including budgeting, financial planning, analysis, and reporting.

Key Responsibilities:
  • Strategic Financial Management and Analysis:
    • Develop financial strategies to manage the Technical Advisors annual budget cycle, including budget development, budget monitoring, budget realignment, and program-end closeout.
    • Lead long-term strategic financial planning for the USAID Operating Units served in collaboration with the project team.
    • Conduct detailed financial analysis to identify expenditure trends, assess the financial health of the program, and provide recommendations for budget realignment.
    • Support the management team in aligning financial strategies with project objectives by navigating the USAID budgeting process.
    • Perform variance analysis to evaluate financial performance against the project budget, identify variances, and develop action plans to address any issues.
    • Mentor and guide project management staff in financial management of pipeline reporting, financial forecasting, budgeting, and payment review and processing.
  • Financial Reporting:
    • Maintain a comprehensive financial reporting system and processes to support decision-making.
    • Assist in developing monthly, quarterly, and annual financial reports and compile financial information for other USAID reports and deliverables as needed.
    • Review budgets for accuracy and completeness, supporting the procurement process of consultants, vendors, and materials.
    • Respond to USAID requests for information or reports regarding project finances or projections/forecast, and support USAID or third parties in the collection of financial information for reviews and evaluations as appropriate.
    • Support in monthly client invoicing and preparation of monthly financial and projections.
  • Financial Liaison and Support:
    • Review and ensure compliance with procurement and financial policies, including routine expenditure reporting and compliance checks.
    • Assist with drafting budgets to support the procurement process of consultants, vendors, and materials.
    • Implement business improvement initiatives such as cost reductions, budget tracking, budget realignment, forecast, procurement, and innovations.
    • Liaise with the ZemiTek Accounting and Contracts team.
  • Other Financial Administrative Tasks:
    • Follow contractual procedures and templates to review and process travel expense reports and vendor invoices for coding, compliance, and accurate calculations, ensure the transaction is fully supported and audit ready.
    • Submit consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers for payment processing.
    • Reconcile travel expense reports and project credit card statements monthly.
    • Maintain all payment requests and vendor invoices in applicable assignment folders following project filing structure.
    • Process invoices, travel expenses, and travel advance notifications for the consultants and vendors.
    • Liaise with Headquarters Accounting to confirm payment processing and record keeping.
    • Serve as a liaison between ZemiTek Finance and project.
    • Perform other related duties as assigned.
Qualifications:
  • Bachelor's degree completion and at least 7 years of experience, or Master's completion and at least 5 years of experience.
  • Five (5) years experience in government contracting, accounting or finance experience in financial management or budget/contract management.
  • Experience with Deltek/Costpoint.
  • High proficiency with MS Excel (pivot-table and Excel functions and formulas), Word, PowerPoint, etc.
  • Experience with project management, administration, financial reporting, monitoring, procurement, and financial operations on contracts.
  • Experience and/or familiarity with international development, foreign assistance programming, and/or government contracting.
  • Knowledge of the FAR, ADS, FTR and other applicable regulations required.
  • Knowledge and understanding of generally accepted accounting and internal auditing principles.
  • Experience in budget formulation, budget management and forecasting and knowledge of multi-source fund management.
  • Experience in integration and application of financial management and information systems.
  • Enthusiasm and ability to learn new skills and collaborate with various teams.
  • Superior organizational and time management skills.
  • Excellent skills in teamwork and interpersonal communication.
  • Drive to thrive in a fast-paced working environment with shifting priorities.