Administrative Assistant

3 weeks ago


Reston, Virginia, United States Murray Resources Full time
Purchasing Administrative Assistant

Murray Resources is seeking a highly organized and detail-oriented Purchasing Administrative Assistant to join our team. As a key member of our purchasing department, you will be responsible for evaluating buying needs, analyzing inventory, forecasting supply chain needs, managing vendors, and supporting the overall business plan.

Key Responsibilities:

  • Respond to inquiries from suppliers and vendors, and interact with various employees to ensure purchase orders are processed efficiently.
  • Collaborate with sales representatives and purchasing agents to resolve issues and improve sales processes.
  • Provide quotes, lead times, prices, and minimum buy information to stakeholders.
  • Analyze and maintain procurement and logistics data, including purchase orders, quotations, invoices, source catalogs, and inventory management.
  • Evaluate suppliers based on price, quality, selection, service, support, availability, and other relevant factors.
  • Purchase high-quality products at the lowest possible cost and in correct quantities.
  • Prepare purchase orders, review requisitions for goods and services, and solicit bid proposals as needed.
  • Monitor shipments to ensure on-time delivery and resolve issues with undelivered or damaged goods.
  • Accurately report project milestones to top management.
  • Analyze commodity markets to understand market trends and ensure the organization is using the right supplier.
  • Attend trade shows to discover new products and trends.

Requirements:

  • 2-5+ years of strong administrative experience in a distribution, wholesale, or similar environment.
  • Advanced Excel skills, including v-lookups and pivot tables.
  • Highly organized and detail-oriented nature.
  • A passion for staying up-to-date on new beauty products and market trends.
  • Strong negotiating and communication skills.
  • Working knowledge of Canva is a plus.
  • Ability to manage competing demands in a fast-paced environment while being adaptable and flexible.
  • Strong initiative and solid judgment abilities/skills.
  • Comfortable with occasional travel (less than 10%).


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