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Administrative Coordinator

2 months ago

Atlanta Georgia, United States Emory University Full time

About Emory University

Emory University is a leading research institution that fosters excellence and attracts world-class talent to innovate and prepare leaders for the future.

Job Summary

We are seeking an experienced Administrative Assistant to provide administrative support for our team. The successful candidate will be responsible for providing exceptional support to our management team, ensuring office activities comply with Emory policies and procedures, and responding to incoming telephone calls.

Key Responsibilities

  • Provide administrative support for general management, research environments, or specific programs.
  • Ensure office activities comply with Emory policies and procedures.
  • Respond to incoming telephone calls and maintain calendars and prioritize meeting requests for management.
  • Review incoming correspondence and identify items of special interest to management; handle routine correspondence and prepare appropriate responses.
  • Complete forms, grant applications, and/or correspondence associated with programs.
  • Prepare charts and graphs for reports and presentations.
  • Create and edit scientific, programmatic, or other reports associated with department's primary business.
  • Schedule meetings and handle logistics for meetings and special events.
  • Prepare materials for meetings and special events.
  • Initiate, process, and maintain records and invoices.
  • Keep management apprised of account status, identify cost-effective solutions, and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plan and coordinate travel arrangements.
  • Maintain databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establish and organize files and documents.
  • Oversee ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.

Requirements

  • Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
  • Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
  • Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).