Engineering Coordinator and Administrative Support Professional

7 days ago

Fullerton, California, United States The California State University Full time
About the Position

The College of Engineering and Computer Science at The California State University is seeking an exceptional individual to join our team as the Civil, Environmental, and Mechanical Engineering Coordinator. This is an exciting opportunity to work in a dynamic and inclusive environment where minds expand and opportunities flourish.

Job Summary

The successful candidate will provide administrative support to the departments of Civil and Environmental Engineering and Mechanical Engineering, as well as other engineering departments and programs as needed. This role requires a positive attitude, an active and energetic mind, and a commitment to diversity, openness, flexibility, integrity, and kindness.

Key Responsibilities
  • Provide finance and human resource administrative support to the departments of Civil and Environmental Engineering and Mechanical Engineering.
  • Support other engineering departments and programs as needed.
  • Provide professional and confidential support to department chairs on sensitive matters, including faculty evaluations, faculty searches, and budget-related activities.
  • Perform a full range of office tasks and clerical support as needed for department operations.
  • Coordinate between departments, programs, and university offices, including finance, HR, payroll, and physical plant.
  • Work independently to resolve daily problems using judgment and creative solutions.
  • Engage in a broad range of interpersonal contacts.
  • Collect and process survey forms for quality control purposes.
Requirements
  • High school diploma or equivalent and five years of progressively responsible experience in general office, clerical, or secretarial work.
  • Comprehensive knowledge of university infrastructure, policies, and procedures.
  • Thorough mastery of English grammar, punctuation, and spelling.
  • Expertise in using office software packages, technology, and systems.
  • Ability to independently handle multiple work unit priorities and projects.
  • Ability to interpret and apply policies and procedures, using judgment and discretion when precedents do not exist.
  • Ability to troubleshoot office administration problems and respond to inquiries and requests.
  • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
  • Ability to perform business math, analyze budgetary data, and make accurate projections.
  • Ability to effectively write and present reports.
  • Ability to handle interpersonal interactions at all levels, including highly sensitive situations.
Preferred Qualifications
  • Previous clerical/administrative support experience in an academic environment at a university level.
  • Knowledge and/or experience using Content Management System/PeopleSoft.
Special Working Conditions

This position requires a valid California driver's license and personal means of transportation to run off-campus errands.

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