Financial Operations Executive
2 weeks ago
Oversee and direct the comprehensive financial operations of the district. Act as the principal financial consultant to the superintendent and the board of trustees.
Qualifications:
Bachelor's degree in a relevant business discipline or educational management. A Master's degree, CPA certification, and/or TASBO credentials are highly desirable.
Key Competencies:
- Capability to enforce policies and procedures
- Proficient in data interpretation
- Expertise in budget management and personnel oversight
- Ability to synchronize district operations
- Advanced understanding of educational finance, budgeting, accounting, payroll systems, and economic principles
- Familiarity with governmental accounting and auditing standards
- Proficient in financial software applications and accounting practices
- General awareness of best practices in facilities management and construction
- Exceptional communication, public relations, and interpersonal abilities
- Skilled in utilizing personal computers and software for spreadsheet development, data analysis, and document processing
A minimum of five years in school business management or comparable experience in the private sector.
Core Responsibilities:
Financial Oversight:
- Guarantee the accuracy and integrity of all district accounting records and financial reports in accordance with established standards for educational accounting.
- Formulate both long-term and short-term financial goals for district operations and develop comprehensive budgets. Monitor budget discrepancies and manage necessary adjustments.
- Serve as the financial advisor to the superintendent and board, keeping them updated on the district's financial status.
- Supervise the district's investment strategies. Ensure the prudent management of all available funds, safeguarding them against potential losses.
- Ensure timely fulfillment of all financial obligations, including accounts payable, payroll, and bonded indebtedness. Analyze cash flow to determine available funds for investments and bill payments.
- Responsible for the establishment of financial controls and procedures, including the development of internal controls to protect assets and ensure the reliability of financial data.
- Oversee the financial management software system, ensuring the proper functioning of transaction cycles and budgetary processes.
- Maintain accurate financial records and ensure timely reconciliations for all accounts.
- Implement effective procedures for processing all district revenues.
- Manage the auditing processes for all district funds, collaborating with both internal and external auditors.
- Lead initiatives to promote cost-effective practices across the district and develop training programs for staff to enhance financial operations.
- Collaborate with district personnel to forecast student enrollment, staffing requirements, facility needs, energy consumption, and capital equipment necessities for district improvements.
- Work with financial advisors and legal experts to provide recommendations for efficient debt management to the superintendent and board.
- Review, propose, and implement necessary policies and administrative practices to ensure compliance with federal and state regulations, as well as local board policies.
- Compile and maintain all required reports and records, including monthly financial statements, quarterly reports for federal funds, and the district's annual financial report.
- Recruit, train, assess, and supervise department staff, making recommendations regarding assignments and personnel actions.
- Develop training and improvement plans for department personnel to enhance operational effectiveness.
- Participate in board meetings and deliver presentations to the district and public as needed.
- Staff: Budget Coordinator; Payroll Assistant Director; Finance Director; Purchasing Director; Warehouse Director.
- Departments: Business Office and Warehouse.
Personal computer, printer, copier, scanner, fax machine, shredder, calculator, and telephone.
Work Environment:
Physical/Mental Demands:
The working conditions outlined are representative of those that must be met by an employee to successfully execute the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.
Regularly required to sit, communicate, and use hands for various tasks; frequent repetitive motions; prolonged computer use; occasional lifting of 10-25 pounds; occasional standing and walking; vision requirements include close and color vision; must manage frequent interruptions and maintain emotional control under stress; moderate noise levels. The role may involve extended periods of intense focus requiring attention to detail, with multiple deadlines that can induce stress. Interaction with a diverse range of individuals on various issues is also expected.
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