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Administrative Coordinator for Aviation Services
2 months ago
Important Note: Please follow the application instructions provided below.
Application Link:
Role: Staff Support Associate
Department: Airport Minority Advisory Council
Division: Facilities Management
Vacancies: 1 (with potential for additional openings)
Starting Salary: $64,668.00
Application Deadline: Applications will be reviewed until the position is filled.
Key Responsibilities:
- Provide comprehensive administrative assistance to enhance departmental functions.
- Organize and facilitate management activities and initiatives.
- Effectively communicate essential information to relevant stakeholders.
- Serve as a liaison for management during meetings and special assignments.
- Compile reports and correspondence related to departmental operations using office technology.
- Exhibit strong organizational capabilities to ensure smooth office operations.
- Manage visitor and call screening, ensuring appropriate communication channels are maintained.
- Oversee the calendar and scheduling for senior management, coordinating meetings and logistics.
- Prepare management for meetings by providing necessary briefs and materials.
- Relay information and directives from senior management to departmental staff, ensuring clarity and understanding.
- Summarize incoming communications and requests requiring management's attention.
- Handle dictation and transcription duties, documenting meeting notes and preparing summaries.
- Review and manage correspondence requiring management signatures.
- Maintain confidentiality of sensitive materials and files.
- Coordinate travel arrangements and manage related documentation for reimbursements.
- Adapt to a flexible work schedule, including potential weekend duties.
- Engage with departmental leaders, city officials, and external stakeholders on project statuses and critical issues.
- Contribute to special projects and assignments as directed by senior management.
- Create PowerPoint presentations and other visual materials as needed.
- Utilize MS Word and Excel for various administrative tasks, including correspondence and data management.
- Follow up on action items from meetings and pending tasks.
Qualifications:
Minimum Requirements: A bachelor's degree in business administration, public administration, or a related field, along with one year of relevant administrative experience, or an equivalent combination of education and experience.
Note: Candidates selected for this position must successfully complete a background check and security assessment.
Selection Process: Candidates will undergo an interview process that includes a written assessment. The most qualified candidates will be selected based on their performance in the interview and assessment.
Application Evaluation: Initial evaluations will be based on the application materials submitted. All applications will be reviewed in accordance with applicable laws and hiring practices.
Commitment to Diversity: The Airport Minority Advisory Council is dedicated to fostering a diverse workforce and encourages applicants from various backgrounds to apply.
