Community Operations Coordinator
3 weeks ago
About the Role:
">We are seeking an experienced Operations Specialist to join our team at Village Management Services, Inc. in Laguna Woods Village.
">Job Summary:
">The successful candidate will be responsible for coordinating appointments, scheduling union personnel, inspectors, and contractors. They will also process work orders, maintain records of inspection findings, and review invoices for approval.
">Responsibilities:
">- ">
- Coordinate and schedule appointments for senior management.">
- Assist with the coordination, scheduling, and tracking of union personnel, inspectors, and contractor work activities.">
- Process work orders for outside contractor work.">
- Maintain records of inspection findings, work orders, and contractor work completions.">
- Review, code, and compile vendor/contractor invoices for approval by supervisor/manager.">
- Prepare documentation to obtain public agency permits.">
- Manage senior management's schedule and assist with daily activities, including note-taking, report creation, information gathering, and task follow-up.">
- Visit sites within the community to observe and report on property conditions.">
- Gather material for reports, forms, and summaries; check against records to secure complete and accurate information.">
- Under direction, prepare requisitions for contractor services, materials, and equipment.">
- Take notes and transcribe into letters, reports, memorandums, and other materials.">
- Compose and type form letters of a standardized nature for review by a superior.">
- Type various materials from draft copy, notes, or detailed instructions.">
- Maintain office files, post data to records, compile and compute data from files and other sources in preparing complex reports.">
- Prepare and maintain moderately complex fiscal, operating, and other records.">
- Provide information to the public concerning rules, regulations, and activities of operations departments.">
- Refer difficult and unusual problems to an appropriate supervisor.">
- Assist in the preparation and distribution of agendas and supporting materials for department staff and safety meetings.">
- Take notes, transcribe, and distribute minutes and related information.">
- Drive a vehicle to meetings, workshops, and other job-related responsibilities.">
- Regular attendance required.">
Requirements:
">- ">
- Graduation from high school supplemented by courses in business.">
- Experience in dealing with the public in a business environment, keyboarding, and clerical work.">
- Knowledge of modern office equipment, practices, systems, and procedures.">
- Knowledge of secretarial practices and procedures.">
- Knowledge of basic maintenance and construction practices and procedures.">
- Ability to handle multiple tasks during the work day.">
- Ability to communicate effectively with various levels of management and the public.">
- Ability to prepare routine reports and answer questions from records.">
- Ability to read, understand, interpret, and explain rules and regulations.">
- Ability to type 55 words per minute.">
- Ability to take notes and transcribe rapidly and accurately.">
- Ability to relate to the needs and concerns of senior citizens.">
- Ability to maintain effective working relationships with co-workers, the public, and to deal with public relation problems courteously and tactfully.">
- Ability to pass respiratory pulmonary function test.">
- Ability to pass qualitative and/or quantitative respirator fit test.">
- Possession of a valid California Driver's License.">
Benefits:
">We offer a competitive salary of $60,000 - $80,000 per year, depending on experience, plus benefits including health, dental, and vision insurance, 401(k) retirement plan, and paid time off.
">About Us:
">Village Management Services, Inc. is a mutual-benefit, nonprofit corporation providing professional management services to the community of Laguna Woods Village, the largest Southern California independent-living community for people 55 and older.
">How to Apply:
">Please submit your application, including your resume and cover letter, to our website.
-
Community Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob Title: Community Coordinator**About Us**Village Management Services, Inc. provides professional management services to Laguna Woods Village, a community of over 18,000 residents aged 55 and older. We offer a wide range of services to our residents and maintain the community infrastructure. Our commitment to quality and excellent customer service has...
-
Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob OverviewWe are seeking an experienced Operations Coordinator to join our team at Village Management Services, Inc. in Laguna Woods Village, a vibrant community for people 55 and older. As an Operations Coordinator, you will play a critical role in coordinating appointments, scheduling, and tracking of union personnel, inspectors, and contractor work...
-
Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeOur team is seeking an experienced Operations Coordinator to join our Community Administration team at Village Management Services, Inc. in Laguna Woods Village. This role offers a competitive salary of $62,000 per year and is ideal for individuals who enjoy working with the public, coordinating events, and maintaining accurate records.We are looking for...
-
Programs Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob TitleEstimated salary: $60,000 - $80,000 per year.Village Management Services, Inc. is seeking a skilled Programs Operations Coordinator to join our team. As a key member of the Maintenance Operations Division, you will be responsible for planning and coordinating workflow related to operational programs and services.Main Responsibilities:Coordinate with...
-
Maintenance Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob Summary:We are seeking a highly skilled Maintenance Programs Coordinator to join our team at Village Management Services, Inc. As a key member of our Maintenance Operations Division, you will be responsible for planning and coordinating workflow related to operational programs and services.The successful candidate will assist work centers, contacts...
-
Janitorial Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob SummaryVillage Management Services, Inc. is seeking a highly motivated Janitorial Operations Coordinator to join our team.Estimated Salary: $50,000 - $70,000 per year.About the RoleCoordinate janitorial operations for a wide variety of buildings and recreational facilities.Monitor and report on the performance of contracted services.Assist in the...
-
Community Activities Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout the RoleAt Village Management Services, Inc., we are seeking a skilled Community Activities Coordinator to join our team. This part-time position will play a crucial role in conducting activities and programs for our recreational facility. As a Recreation Leader, you will assist in developing and coordinating events, programs, and classes.
-
Division Operations Coordinator Lead
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob Summary:The Maintenance Programs Coordinator will play a crucial role in ensuring the smooth operation of maintenance programs and services within the Maintenance Operations Division. This position requires strong organizational and communication skills, as well as the ability to work effectively in a team environment.About the Company:Village Management...
-
Laguna Woods, California, United States Village Management Services, Inc Full time**Job Summary**Village Management Services, Inc. is seeking a highly skilled Operations Coordinator-Building Maintenance Specialist to join our team at Laguna Woods Village, the largest Southern California independent-living community for people 55 and older.About the JobThis is a full-time position that offers a competitive salary range of $65,000 - $85,000...
-
Department Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob TitleDepartment Administrative AssistantAbout the JobWe are seeking a highly organized and detail-oriented Department Administrative Assistant to join our team at Village Management Services, Inc. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our daily...
-
Community Engagement Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout the JobWe are seeking a dedicated Customer Service Representative I to join our team at Village Management Services, Inc. This role involves providing top-notch customer service to our community's residents while working closely with other departments to ensure seamless operations.Key ResponsibilitiesCommunicate effectively with residents and...
-
Community Services Manager
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout the RoleVillage Management Services, Inc. is a mutual-benefit, nonprofit corporation that provides professional management services to Laguna Woods Village, a 2,100-acre community featuring 12,736 homes and home to approximately 18,000 residents. As an Operations Coordinator, you will play a key role in ensuring the smooth operation of our community by...
-
Community Facilities Coordinator
7 hours ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout Our CommunityVillage Management Services, Inc. provides professional management services to Laguna Woods Village, a large independent-living community for people 55 and older.About Us:We have approximately 1,000 employees providing a wide variety of services to residents.We maintain a mutual-benefit, nonprofit corporation.We are committed to quality...
-
Community Development Supervisor
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeRole OverviewWe are seeking a talented Community Development Supervisor to join our team at Village Management Services, Inc. in Laguna Woods Village. The successful candidate will have a strong background in community development, with experience in supervising staff, managing budgets, and ensuring compliance with regulations.This role involves working...
-
Leasing Operations Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full time**Job Title:** Customer Service Specialist Leasing**Location:** Laguna Woods Village, California**Estimated Salary:** $55,000 - $65,000 per yearWe are seeking a highly skilled and customer-focused Customer Service Specialist Leasing to join our team at Village Management Services, Inc. in Laguna Woods Village, California.The successful candidate will be...
-
Community Facilities Operator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout the JobWe are seeking a skilled Mechanical Services Technician to join our team at Village Management Services, Inc.The estimated salary for this position is $70,000 - $90,000 per year, depending on experience.Job Summary:This role involves servicing and repairing community facilities, including HVAC systems, commercial appliances, and swimming pools....
-
Community Development Supervisor
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout the Job:We are seeking a highly motivated Community Development Supervisor to join our team at Village Management Services, Inc.This is a challenging and rewarding role that requires strong leadership and community development skills.The successful candidate will be responsible for developing work programs and schedules, supervising and directing the...
-
Community Services Assistant
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeJob OverviewWe are seeking a skilled Department Administrative Assistant to join our team at Village Management Services, Inc. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our daily activities.Duties and ResponsibilitiesAssist with various clerical and administrative tasks, including...
-
Department Coordinator
3 weeks ago
Laguna Woods, California, United States Village Management Services, Inc Full timeAbout the Role: As an Office Operations Manager at Village Management Services, Inc., you will be responsible for providing administrative support to the department, coordinating various functions, and maintaining complex records. This is an excellent opportunity to utilize your organizational and communication skills in a fast-paced environment.You will be...
-
Administrative Assistant
3 weeks ago
Laguna Woods, California, United States PrideStaff Full timeJoin Our TeamPrideStaff South Orange County Mission Viejo is looking for a highly motivated and organized Administrative Assistant - Operations to support our operations team. As an Administrative Assistant - Operations, you will provide administrative support to our operations team and assist with various projects and tasks.The estimated salary for this...
