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Navy SELRES Administrative Assistant

2 months ago

Schiller Park, Illinois, United States Defense Innovation Unit Full time

Overview:
The Defense Innovation Unit (DIU) is dedicated to enhancing the Department of Defense's initiatives by fostering partnerships within various innovation ecosystems across the nation.

Team Composition:
Our team comprises active-duty and reserve personnel, government employees, and contracted consultants.

Location:
DIU operates from multiple locations, ensuring a wide reach and impact.

Position Purpose:
This role serves as an expression of interest for part-time Selected Reserve (SELRES) positions within DIU.

Role Specifications:
DIU's Navy Administrative Support Part-Time SELRES positions are specifically designated for enlisted members currently associated with the Navy Reserve as Selected Reservists (SELRES), with a preference for E-6 ranks.

Responsibilities:
Navy SELRES personnel will provide essential support to DIU's Portfolio and Engagement teams, leveraging their military and civilian expertise. Key responsibilities include:

  • Drafting, typing, and distributing correspondence and reports
  • Organizing and managing files
  • Overseeing office personnel administration
  • Maintaining records and official documents
  • Assisting with administrative tasks related to legal matters
  • Serving as office managers
  • Executing various clerical and administrative duties
  • Updating and entering data into Enlisted Service Records
  • Facilitating personnel transitions, including transfers and retirements
  • Composing official letters and reports
  • Managing travel claims and financial reporting
  • Providing pay and entitlement information to Navy personnel

Ideal Candidate Profile:
The successful candidate will possess:

  • A strong ability to thrive in a self-motivated environment where communication is key
  • Exceptional multitasking skills and the ability to prioritize effectively
  • A solid understanding of stakeholder expectations and the ability to cultivate strong working relationships
  • Proven collaborative skills within a team setting
  • A willingness to learn and support various military administrative processes
  • Excellent written and verbal communication skills, with the ability to convey complex information clearly
  • Strong organizational capabilities
  • Proficiency in computer applications, particularly Google Suite
  • A high level of responsibility, ownership, and accountability
  • A passion for delivering outstanding experiences for Department of Defense personnel