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Office Operations Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Seven Counties Services, Inc. as a Properties Support Specialist. This role will provide administrative support to our Properties Department, ensuring the smooth operation of our facilities and services.
Key Responsibilities- Collect and enter various building, vehicle, and safety-related data into databases, communicating with stakeholders to obtain missing information.
- File and maintain correspondence, records, reports, and other documents related to properties and vehicles.
- Perform various administrative tasks, including data entry, generating purchase requisitions, and taking minutes of meetings.
- Run reports, assess their validity, and take corrective action when necessary.
- Monitor and order janitorial and office supplies, as well as other building-related needs.
- Process weekly invoices and complete monthly payment reconciliations for Accounts Payable.
- Serve as a point of contact for contractors and vendors, coordinating services and projects.
- Assist with program moves and relocations, maintaining inventory of office furniture.
- Generate monthly on-call schedules and communicate with contractors and staff.
- Ensure staff comply with requirements for transporting clients in personal or organization-owned vehicles.
- Obtain and maintain Certificates of Insurance and confidentiality statements for contractors.
- Provide administrative support to the Properties Department, communicating needs to staff and assisting with work orders.
- Completion of up to 18 months of business school beyond high school.
- Three-to-four years of experience in an office setting, performing various clerical or administrative tasks.
- Advanced knowledge of Microsoft Office Suite.
- Typing speed of 50-60 words per minute.
- Strong oral and written communication skills.
- Competitive compensation packages.
- Health and wellness benefits, including medical, dental, and vision coverage.
- Financial wellbeing benefits, including life insurance, accidental death and dismemberment insurance, and 403b retirement plan with company-funded matching.
- Career development and growth opportunities, including tuition assistance, loan forgiveness options, and student loan repayment assistance.
- Work-life balance benefits, including paid time off, flexible work schedules, and employee assistance programs.
