Office Coordinator

4 weeks ago

Nome, Alaska, United States Bering Straits Native Corporation Full time

SUMMARY

Bering Straits Native Corporation is currently seeking a qualified Administrative Assistant to support the administrative needs of the organization. This role is essential in ensuring smooth operations and effective communication within the company.

RESPONSIBILITIES

The following duties are representative of the tasks performed in this position:

  • Manage incoming phone calls and direct them appropriately.
  • Generate maintenance requests as needed by internal or external stakeholders.
  • Establish contract files for new initiatives.
  • Assist with payroll processing and invoicing as required.
  • Conduct work order tracking and data entry.
  • Facilitate customer invoicing and payment postings.
  • Provide clerical and data entry support to various departmental managers.
  • Support HR functions, project account setups, and cost/project coding.
  • Review job cost reports, budgets, and other financial documentation.
  • Assist the business manager with accounting tasks across different subsidiaries.
  • Help maintain and document company assets.
  • Manage collections and customer relations.
  • Oversee inventory control and prepare travel and expense reports.
  • Perform additional duties as assigned.

QUALIFICATIONS

To be successful in this role, candidates must meet the following criteria:

  • High School Diploma or equivalent.
  • Strong written and verbal communication skills.
  • Ability to learn and utilize SharePoint and Deltek software.

PHYSICAL REQUIREMENTS

This position requires maintaining a constant state of mental alertness. Employees must be able to perform essential functions, which may include bending, stooping, sitting, walking, or standing for extended periods.

WORK ENVIRONMENT

The role is primarily office-based, involving significant computer use and interaction with various office equipment. Occasional travel may be necessary.

SUPERVISORY RESPONSIBILITIES

This position does not include supervisory responsibilities.

ADDITIONAL REQUIREMENTS

As a condition of employment, candidates must pass a pre-employment drug screening and undergo a background check. If applicable, obtaining the necessary clearance levels for access to specific facilities may be required.

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