Office Coordinator

4 weeks ago

Nome, Alaska, United States Bering Straits Native Corporation Full time

SUMMARY

Bering Straits Native Corporation is seeking a skilled Administrative Assistant to provide essential support for our operational needs. This role is vital in ensuring the smooth functioning of administrative tasks.

Key Responsibilities

The following duties outline the primary responsibilities associated with this position. Additional tasks may be assigned as necessary.

  • Manage incoming phone calls
  • Generate maintenance requests as needed by internal or external clients
  • Organize contract files for new initiatives
  • Support payroll and invoicing processes when required
  • Track work orders and perform data entry tasks
  • Facilitate customer invoicing and payment processing
  • Provide clerical assistance and data entry support for various departmental leaders
  • Assist with human resources tasks, project account setups, and cost/project coding
  • Review job cost reports, budgets, and other financial documents
  • Support the business manager with accounting functions across various subsidiaries
  • Help maintain and document company assets
  • Oversee collections and manage customer relations
  • Conduct inventory control and prepare travel and expense reports
  • Perform other related duties as assigned

Qualifications

To be successful in this role, candidates must demonstrate the ability to perform each essential duty satisfactorily. The qualifications listed below represent the necessary knowledge, skills, and abilities required for this position. Reasonable accommodations may be made for individuals with disabilities.

  • High School Diploma or equivalent
  • Strong written and verbal communication skills
  • Willingness to learn new software systems

Physical Requirements

The physical demands of this position require maintaining a constant state of mental alertness. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. The role may involve prolonged periods of sitting, standing, bending, or walking.

Work Environment

This position is primarily office-based, requiring extensive use of computers and telecommunication systems. Occasional travel may be necessary.

Supervisory Responsibilities

This role does not include supervisory responsibilities.

Additional Requirements

As a condition of employment, candidates must pass a pre-employment drug screening and background check. If applicable, obtaining necessary clearance levels for access to specific facilities may be required.

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