HR Compliance and Records Specialist
2 weeks ago
Join a vital mission to enhance the health and wellness of New Yorkers
NYC Health + Hospitals is recognized as the foremost public healthcare system in the United States, serving over a million individuals each year across all five boroughs. Our comprehensive services include outpatient, inpatient, home-based care, and specialized programs such as post-acute and long-term care, rehabilitation, Home Care, and Correctional Health Services.
Our dedicated workforce at NYC Health + Hospitals is committed to ensuring that every New Yorker, irrespective of their background, can achieve optimal health through exceptional care services. This commitment is realized through a diverse team that embodies the ICARE values of Integrity, Compassion, Accountability, Respect, and Excellence in every interaction.
Position Overview- Assist the HR Records and Compliance Manager in managing HR compliance responsibilities for the HERRC and Central Office personnel.
- Prepare monthly compliance reports and inform staff about upcoming and overdue compliance requirements.
- Ensure compliance with Occupational Health and Safety, licensures, visas, and mandatory training by following up with employees.
- Conduct compliance audits by reviewing personnel and background files for new hires, transfers, and salary changes.
- Support the CO & EITS/EPIC HR team in file management tasks, including scanning, troubleshooting, and quality assurance processes in OnBase.
- Organize documents in OnBase and assist in the archiving and retrieval of personnel files and HR documents as needed.
- Maintain strict confidentiality throughout all processes and assist in audits of background and personnel folders.
- Help ensure compliance for all employees, including adherence to I9 regulations and audits.
- Assist the HR operations team in posting job vacancies in PeopleSoft when necessary.
- Support DOI investigations and the closure of memos.
- Contribute to special projects as assigned.
1. Associate's Degree in Human Resources Management, Public Relations, Healthcare Administration, or a related field from an accredited institution; or
2. High School Diploma (or equivalent) accompanied by two (2) years of relevant experience in human resources, administration, labor/employee relations, learning and development, talent acquisition, or customer service.
When submitting your application online, please combine your cover letter with your resume into a single attachment.
NYC Health and Hospitals provides a comprehensive benefits package that includes:
- Full Health Benefits for employees working 20+ hours per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible staff members
- Paid Holidays and Vacation as per union agreements
- Tuition discounts and professional development opportunities
- Various employee discount programs
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