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HR Compliance and Records Specialist

2 months ago

New York, New York, United States NYC Health Hospitals Full time

Embark on a fulfilling career that supports the health and well-being of New Yorkers

NYC Health + Hospitals is recognized as the foremost public healthcare system in the United States, serving over a million individuals each year across all five boroughs. Our comprehensive services include outpatient, inpatient, home-based care, and specialized programs such as post-acute and long-term care, rehabilitation, Home Care, and Correctional Health Services.

Our dedicated workforce at NYC Health + Hospitals is committed to ensuring that every New Yorker, irrespective of their background, can achieve optimal health through exceptional care services. This mission is upheld by a diverse team that embodies the ICARE values of Integrity, Compassion, Accountability, Respect, and Excellence in every interaction.

Position Overview
  • Assist the HR Records and Compliance Manager in managing HR compliance activities for HERRC and Central Office personnel.
  • Prepare monthly compliance reports and notify staff of upcoming and overdue compliance requirements.
  • Monitor adherence to Occupational Health and Safety regulations, licensures, visas, and mandatory training by following up with employees.
  • Conduct audits of personnel and background files for new hires, transfers, and salary adjustments to ensure regulatory compliance.
  • Support the CO & EITS/EPIC HR team with file management tasks, including scanning, troubleshooting, and quality assurance processes in OnBase.
  • Organize documents in OnBase and assist with the archiving and retrieval of personnel files and HR documentation as needed.
  • Maintain strict confidentiality throughout all processes and assist in audits of background and personnel folders.
  • Ensure compliance for all employees, including I9s and related audits.
  • Assist the HR operations team with posting job vacancies in PeopleSoft when necessary.
  • Support DOI investigations and the closure of memos.
  • Participate in special projects as assigned.
Qualifications

1. An Associate's Degree in Human Resources Management, Public Relations, Healthcare Administration, or a related field from an accredited institution; or

2. A High School Diploma (or equivalent) with two (2) years of relevant experience in areas such as human resources, administration, labor/employee relations, learning and development, talent acquisition, or customer service.

When submitting your application online, please combine your cover letter with your resume into a single attachment.

NYC Health and Hospitals provides a comprehensive benefits package that includes:

  • Full Health Benefits for employees working 20+ hours per week
  • Retirement Savings and Pension Plans
  • Loan Forgiveness Programs for eligible staff members
  • Paid Holidays and Vacation in accordance with union agreements
  • Tuition discounts and opportunities for professional development
  • A variety of employee discount programs