Administrative Assistant/Billing Clerk

2 days ago

Boston, United States Action for Boston Community Development, Inc., (ABCD) Full time $23
The Administrative Assistant I/Billing Clerk oversees the day-to-day activities of a large and important organizational segment to ensure the established policies are being followed.
The Administrative Assistant I/Billing Clerk is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community. 
This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures. 
All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately. 
The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form. 
All communications are potentially sensitive and are subject to Head Start's policy on confidentiality. 
ESSENTIAL DUTIES:
  • Oversee the departments’ clerical functions and general office procedures; provide necessary assistance to staff in completing assignments as deemed necessary.
  • Maintain departmental records for miscellaneous correspondence, telephone conversations and in-house communications. 
  • Work closely with other departments concerning purchasing, personnel, payroll and other administrative matters.
  • Perform miscellaneous administrative tasks (e.g., coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.)
  • Review and analyze the division’s operations and develop suggestions for improvement.
  • Handle administrative paperwork as needed.
  • Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report.
  • Assist families with filling out applications for enrollment. 
  • Assist clients with correspondence needs. 
  • Ensure all important communications are translated for non-English speaking parents.
  • Ensure that the Parent Committee has all its information, bylaws, agendas, minutes, space and funds to properly function at its meetings; and that staff have worked to encourage and support members in attending meetings; and when they are absent that these members are provided with information about the meeting in a timely, accurate way. 
  • Perform other related duties as assigned from time to time.
JOB KNOWLEDGE, SKILLS & ABILITIES:
  • Demonstrated knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
  • Excellent written and verbal communication as well as interpersonal skills.
  • Ability to handle sensitive family situations in a non-threatening and professional manner.
  • Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e-mail and internet.
  • Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population.
  • Proven ability to keep accurate written records and documentation.
  • Ability to work with culturally and ethnically diverse low-income population.
  • Possess bilingual ability where appropriate, translating as needed.
  • Must be able to work independently without intensive supervision.
  • Must be able to balance and prioritize work load and have strong time management skills. 
Professionalism
  • Maintain professional boundaries in relationships with staff and families.
  • Maintain confidentiality of child and family information at all times.
Physical Environmental Demands & Conditions
  • Frequent significant decisions and problem solving abilities.
  • Ability to work as a team member collaborating with coworkers, parents and community resources.
  • Lift items based on program administration needs.
EDUCATION & EXPERIENCE:A minimum of a high school diploma or equivalent and at least one year of prior experience with a human service agency and a solid background in general office practice is required.  Associate’s degree in a relevant field preferred.
Bilingual Skill in Spanish is required.

About Action for Boston Community Development, Inc., (ABCD):

ABCD is a nonprofit human services organization that each year provides more than 100,000 low income residents in the Greater Boston region with the tools and resources needed to transition from poverty to stability and from stability to success.To fulfill this purpose, ABCD uses a comprehensive approach that systematically addresses the range of barriers faced by households in poverty, from day-to-day crises to long-term needs for jobs and education.

  • Senior Billing Administrator

    4 weeks ago

    Boston, Massachusetts, United States GOODWIN Full time

    Job Title: Senior Billing AdministratorAbout the Role:We are seeking a highly skilled and detail-oriented Senior Billing Administrator to join our team at Goodwin. As a key member of our Global Operations Team, you will play a critical role in coordinating billing requirements for various partners, secretaries, and their clients.Responsibilities:Coordinate...

  • Assistant Clerk

    11 hours ago

    Boston, United States State of Massachusetts Full time

    The following represents a partial list of those duties and responsibilities performed by individuals in this position. Specific duties will vary depending upon the needs of the Supreme Judicial Court and the Clerk's office. Assist and work at the di Clerk, Assistant, Technology, Management, Application

  • Mail Clerk

    3 weeks ago

    Boston, Massachusetts, United States Della Infotech Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Mail Clerk to join our team at Della Infotech. As a Mail Clerk, you will play a critical role in ensuring the smooth operation of our mail and distribution services.Key ResponsibilitiesSort and meter mail, receive parcels from USPS and other carriers, and manage satellite mail centersLoad...

  • Mail Clerk Assistant

    3 weeks ago

    Boston, Massachusetts, United States Innova Solutions Full time

    Job Title: Mail ClerkWe are seeking a highly organized and detail-oriented Mail Clerk to join our team at Innova Solutions. As a Mail Clerk, you will be responsible for delivering mail, collecting mail, and answering questions from SVB employees.Key Responsibilities:Possess strong organizational skills and attention to detail.Demonstrate basic computer...

  • Administrative Assistant/Office clerk/Admin Clerk/Office Assistant

    4 weeks ago

    Boston, United States BCForward Full time

    Job DescriptionJob DescriptionBCforward is currently seeking a highly motivated Administrative Assistant for an opportunity in Boston, MA 02116Position Title: Administrative AssistantLocation: Boston, MA 02116Anticipated Start Date: [ASAP]Please note this is the target date and is subject to change. BCforward will send official notice ahead of a...

  • Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States IA Interior Architects Full time

    Studio AdministratorIA Interior Architects is seeking a highly organized and detail-oriented Studio Administrator to provide administrative support to our Boston studio.Key Responsibilities:Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailingGather and compile information and produce...

  • Mail Clerk Assistant

    4 weeks ago

    Boston, Massachusetts, United States Innova Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Mail Clerk to join our team at Innova Solutions. As a Mail Clerk, you will be responsible for delivering mail, collecting mail, and providing excellent customer service to our employees.Key ResponsibilitiesPossess strong organizational skills and attention to detailDemonstrate basic computer...

  • Legal Administrative Assistant

    4 months ago

    Boston, United States Richard C. Bardi & Associates LLC Full time

    Full-time, legal administrative assistant needed to support a small law firm focused on family law/domestic relations, civil litigation, and criminal defense. The position is in-person. Experience with Microsoft Office, Adobe Acrobat, and Zoom is required. Experience with Sage TimeSlips is strongly preferred. Duties shall include: responsibility for...

  • Legal Administrative Assistant

    3 weeks ago

    boston, United States Richard C. Bardi & Associates LLC Full time

    Full-time, legal administrative assistant needed to support a small law firm focused on family law/domestic relations, civil litigation, and criminal defense. The position is in-person. Experience with Microsoft Office, Adobe Acrobat, and Zoom is required. Experience with Sage TimeSlips is strongly preferred. Duties shall include: responsibility for...

  • Legal Administrative Assistant

    3 days ago

    Boston, United States Richard C. Bardi & Associates LLC Full time

    Full-time, legal administrative assistant needed to support a small law firm focused on family law/domestic relations, civil litigation, and criminal defense. The position is in-person. Experience with Microsoft Office, Adobe Acrobat, and Zoom is required. Experience with Sage TimeSlips is strongly preferred. Duties shall include: responsibility for...

  • Legal Administrative Assistant

    4 months ago

    Boston, United States Richard C. Bardi & Associates LLC Full time

    Full-time, legal administrative assistant needed to support a small law firm focused on family law/domestic relations, civil litigation, and criminal defense. The position is in-person. Experience with Microsoft Office, Adobe Acrobat, and Zoom is required. Experience with Sage TimeSlips is strongly preferred. Duties shall include: responsibility for...

  • Administrative Assistant

    1 month ago

    Boston, United States IA Interior Architects Full time

    IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff,...

  • Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States The Home for Little Wanderers Full time

    About The Home for Little WanderersWe are a team of professionals dedicated to creating better, brighter futures for kids. For over 200 years, we have helped build stable lives and hopeful tomorrows for vulnerable children and their families.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key...

  • Clinical Billing Specialist

    3 weeks ago

    Boston, Massachusetts, United States Boston Medical Center Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Clinical Billing Specialist to join our team at Boston Medical Center. The successful candidate will be responsible for supporting the clinical practice by focusing on billing and managed care functions, including charge entries, billing edits, charge reconciliations, and responding to billing...

  • Administrative Assistant

    1 month ago

    Boston, United States IA Interior Architects Full time

    IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff,...

  • Administrative Assistant

    1 month ago

    boston, United States IA Interior Architects Full time

    IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff,...

  • AR/Billing Manager

    4 weeks ago

    Boston, United States Robert Half Full time

    Job DescriptionJob Description**AR/Billing Manager** Our client is seeking a motivated AR/Billing/Collections Manager to join their team and drive automation and efficiency in our financial operations. In this role, you'll oversee the daily operations of the AR, Billing, and Collections department, manage an accurate aging report, and develop effective...

  • Administrative Assistant

    1 month ago

    Boston, United States Cambria Full time

    Job Description: As an organizational and process guru, the Administrative Assistant will set the pace for efficiency at the Distribution Center. Providing high level administrative support to the Distribution Center Manager, this role will be essential to day-to-day operations. Essential Duties and Responsibilities: Assist manager in daily scheduling of...

  • Real Estate Legal Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States Rubin and Rudman LLP Full time

    Job SummaryWe are seeking a highly skilled and organized Real Estate Legal Administrative Assistant to join our team at Rubin and Rudman LLP. As a key member of our legal team, you will provide administrative support to our attorneys, ensuring the smooth operation of our office and maintaining the highest level of client satisfaction.Key...

  • Office Clerk

    2 days ago

    Boston, United States Randstad Full time

    Job DescriptionJob DescriptionTHIS IS A ONE MONTH TEMP ASSISGNMENT Join a renowned global leader in imaging and technology, recognized for its innovation and excellence! Be part of a team that values work-life balance and offers competitive benefits to support your personal and professional growth. With a commitment to empowering creativity and advancing...