Program Coordinator

5 days ago

Seattle, Washington, United States Disability Solutions Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Program Assistant. This is an exciting opportunity to work in a fast-paced environment and contribute to the success of our organization.

Key Responsibilities
  • Schedule appointments and meetings, managing complex calendars for participants across different time zones both internal and external to the foundation.
  • Coordinate and make travel arrangements, managing sophisticated schedules.
  • Assist in the scheduling and planning of events such as meetings, team buildings, field visits, conferences, retreats, and presentations.
  • Provide clear and consistent communication support and assistance to ensure timely responses to inquiries, both written and verbal communications (emails, meetings, etc.), and handling confidential and/or sensitive information.
  • Collaborate with both internal and external partners, including field teams, while facilitating team communication and logistics.
  • Support knowledge management efforts, particularly document management using foundation-approved solutions and guidelines.
  • Prepare and process routine financial tasks such as expense reports, reimbursements, check requests, and basic financial duties, including budget and invoice reconciliation.
  • Collaborate with the leadership team to achieve goals and create deliverables.
Requirements
  • Knowledge of foundation priorities and how they align with the leader, division, and team.
  • Experience in an administrative job, supporting multiple principals for a sophisticated and fast-paced organization.
  • Experience leading and establishing relationships to gain the respect and trust of others.
  • Ability to prioritize effectively, communicate decisions and complete tasks in a clear effective manner.
  • Knowledge of how to best support and make decisions on behalf of principals and leaders, using the appropriate voice/tone and aligning with the key messages/vision/goals set by the leadership team.
  • Skilled at identifying team needs and opportunities, and how to address them effectively.
What We Offer

We offer a competitive hourly rate range of $29.98 to $41.98 USD for Assistants, and $49.00 for Senior Assistants. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.

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