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Financial Administrative Coordinator

2 months ago

Fort Worth, Texas, United States HOLLEMAN CONSTRUCTION COMPANY, INC. Full time
Job Overview

The Financial Administrative Coordinator will play a crucial role in ensuring the smooth operation of our office's daily activities.

Key Qualifications
  • Experience in billing or a related administrative position.
  • Proficient in bookkeeping practices.
  • Knowledgeable in operating office machinery, including copiers, fax machines, and multi-line telephone systems.
  • Familiarity with business communication tools, particularly Microsoft Outlook.
  • Exceptional verbal and written communication abilities.
  • Strong numerical and spreadsheet skills.
  • Meticulous attention to detail in document preparation, prioritization, and deadline management.
  • Capability to manage sensitive and confidential information responsibly.
  • Outstanding organizational and analytical skills.
  • Commitment to providing excellent customer service to both internal and external stakeholders.
  • Adaptability to frequently changing demands.
  • Ability to juggle multiple responsibilities simultaneously.
  • Willingness to work occasional overtime as required.
Primary Responsibilities
  • Execute clerical tasks, including filing, faxing, answering calls, and managing email correspondence.
  • Support payroll processing and maintenance of personnel records.
  • Assist with invoicing for sales orders and the management of accounts receivable and payable.
  • Ensure accurate state tax calculations.
  • Establish vendor and customer profiles in the accounting system, ensuring completeness of information.
  • Monitor receipts from Project Managers and Supervisors.
  • Maintain precise and comprehensive records, including ledgers, journals, invoices, and inventory data.
  • Contribute to daily, monthly, and annual accounting activities and ledger upkeep.
  • Engage with customers and vendors to address account inquiries, changes, or discrepancies.
  • Track customer payments and generate billing reports.
  • Organize and manage various company records systematically.
  • Ensure adherence to company policies and relevant regulations.
  • Deliver exemplary customer service and nurture vendor/customer relationships.
  • Perform additional tasks as assigned by management.
About Holleman Construction Company, Inc.

Founded in 1972, Holleman Construction Company, Inc. is a well-established, family-owned business with a dedicated team of approximately 30 employees. We take pride in our consistent growth, even during economic downturns, and our average employee tenure is 15 years, reflecting our commitment to our workforce. Our long-standing customer relationships, averaging 25 years, demonstrate our reliability and dedication to quality. At Holleman Construction, we oversee and manage a variety of projects, including interior finish work, excavation, concrete, demolition, and general labor tasks, all performed in-house.