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Office Support Specialist

2 months ago

Reno, Nevada, United States Western Partitions, Inc. Full time
Job Overview

Site Administrative Assistant

Western Partitions, Inc. (WPI) stands as a leading name in the realm of interior and exterior contracting across the United States. Our firm excels in delivering exceptional contracting services, including drywall installation, prefabrication, metal stud framing, acoustical systems, wall paneling, fireproofing, firestopping, stucco application, cladding, painting, and window and door installation.

Since our establishment in 1972, WPI has consistently provided award-winning construction services while upholding our core values of integrity, safety, and efficiency. A substantial portion of our clientele is comprised of repeat customers, a testament to our service-oriented, fast-track approach and meticulous attention to detail, which have earned us a stellar reputation in the industry. We are dedicated to earning our customers' trust and confidence every day.

Our commitment to our employees, quality workmanship, and customer satisfaction distinguishes us from our competitors. The pride we take in every project is a defining characteristic of our organization. Our team is motivated to complete tasks correctly on the first attempt, without compromise. Our clients choose WPI for our strong emphasis on communication, trust, and respect.

Position Responsibilities

The Site Administrative Assistant plays a crucial role in supporting office operations, with responsibilities that are primarily clerical but may also involve some job site duties.

  • Adhere to all WPI policies, procedures, and corporate safety protocols.
  • Manage incoming calls and direct them to the appropriate personnel. Welcome and guide visitors to the company in a courteous and professional manner.
  • Provide information to callers regarding company details, including location, fax numbers, website, and other relevant inquiries.
  • Receive, categorize, and distribute incoming mail. Organize the collection and delivery of express mail services.
  • Assist in the procurement, reception, inventory management, and distribution of office supplies, ensuring the supply closet is adequately stocked.
  • Support prospective new hires in completing applications and forwarding necessary documentation to payroll.
  • Coordinate drug testing documentation for new employees and arrange for pre-employment screenings.
  • Plan and organize events, including lunch gatherings and travel arrangements.
  • Monitor kitchen supplies such as paper towels, plates, and condiments, notifying when items are low.
  • Oversee office services including cleaning, HVAC maintenance, water services, security, waste management, and coffee services.
  • Innovate new systems, forms, and ideas to enhance operational efficiencies.
  • Proactively support safety initiatives and practices.
Qualifications

Basic Requirements

  • Ability to remain standing or seated for extended periods.

Minimum Requirements

  • Capacity to learn new software and navigate various operating systems.
  • Proficiency in Microsoft Windows and the Microsoft Office Suite (Excel, Word, Outlook).
  • Strong verbal and written communication skills are essential.
  • Ability to work collaboratively within a team environment.
  • Excellent customer service skills are required.
  • Capability to multitask, think critically, and solve problems effectively.
  • Willingness to learn new skills through hands-on training and application.
  • Independence in decision-making and completion of assignments is necessary.
  • Strong organizational skills and computer proficiency, with a high level of competency in English communication.

Preferred Qualifications

  • Local candidates are preferred.

This position does not qualify for visa sponsorship.

Benefits

At WPI, our employees are our most valuable asset. We prioritize our people and offer a comprehensive benefits package tailored to meet the diverse needs of our workforce at every life stage.

In our commitment to creating an environment where everyone can thrive both personally and professionally, we provide:

  • Competitive compensation
  • Incentive bonus opportunities
  • 401(k) retirement savings plan with company match
  • Medical, dental, and vision insurance options, including flexible spending accounts
  • Life insurance and disability benefits
  • Flexible paid time off and holiday pay

WPI is an equal opportunity employer and provides affirmative action opportunities to all applicants and employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

WPI maintains a drug-free workplace and conducts background screenings for all employees.

This job description is intended to provide a general overview of the role and is not exhaustive of all responsibilities, duties, or skills required. The description may be subject to change at the company's discretion.