HR Operations Specialist

2 weeks ago


Lake Forest, California, United States Advantest America Full time

Human Resources Operations Specialist

Advantest America is looking for a dedicated HR Operations Specialist to manage various administrative functions within the Human Resources department. This role involves collaborating closely with the HR Business Partner, providing exposure to a range of HR activities including benefits administration, employee relations, recruitment, and more. A critical aspect of this position is the ability to handle multiple tasks simultaneously while maintaining a keen attention to detail.

Your responsibilities will encompass support in HRIS, compensation, benefits, and staffing. Key duties include overseeing the new hire process, conducting orientations, managing onboarding and offboarding documentation, meticulously maintaining employee records, verifying I-9 forms, administering background checks, and facilitating communication between employees and Human Resources for general inquiries.

Key Responsibilities:

  • Manage the offer process including drafting job offers, negotiating compensation, securing offer approvals, completing internal new hire documentation, conducting background checks, maintaining I-9 forms, and ensuring compliance with HR policies.
  • Perform data entry across various systems and forms.
  • Contribute to creating and sustaining a positive experience for new hires.
  • Conduct New Hire Orientations as necessary.
  • Assist in the planning, management, and execution of company events and volunteer initiatives.
  • Oversee and maintain the year-round Internship program.
  • Support the maintenance of the internal organizational chart.
  • Collaborate with the Benefits Administrator on general inquiries and leaves of absence.
  • Provide weekly updates to the HR Business Partner.
  • Help maintain and update the applicant tracking system.
  • Work with hiring managers and the HR Business Partner to draft and refine job descriptions.
  • Pre-screen candidates for open positions.
  • May assist with online job postings, passive recruitment strategies, and employee referrals.
  • May collaborate with staffing agencies to recruit and interview candidates for full-time, intern, and temporary positions.
  • May schedule interviews and ensure they are conducted in a timely manner.
  • Perform additional duties as assigned.

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