Senior Executive Administrator

2 weeks ago

Hartford, Connecticut, United States State of Connecticut Full time


Job Overview:
The Office of the State Treasurer is dedicated to ensuring proficient financial oversight of public assets, maintaining high standards of professionalism and integrity, and fostering opportunities for residents and businesses in the State of Connecticut.

We are seeking an Executive Secretary to provide essential support to the Debt Management Division.

Position Highlights:
- Full Time, 40 hours per week
- 1st Shift, Monday - Friday
- Conveniently located in downtown Hartford, with easy access to major highways.

What We Offer:

- Work for a recognized leader in the industry - the State of Connecticut has been ranked as one of the Best Employers of 2023 by Forbes.

- Comprehensive health and dental coverage to ensure your well-being and access to quality healthcare.
- A robust pension plan and additional retirement options to secure your financial future.
- Generous paid time off, including vacation days, sick leave, personal days, and 13 holidays each year.

- We participate in the Public Service Loan Forgiveness program, which may allow you to have qualifying student loans forgiven after a decade of service.

- A workplace culture that values work/life balance.

- Opportunities for professional development through training programs, tuition reimbursement, and pathways for advancement within the State of Connecticut.

Connecticut offers a vibrant community with a wealth of entertainment, dining, shopping, and recreational activities in its beautiful parks and forests, along with a rich cultural and historical backdrop.


This Role is Ideal for You If:
- You excel in a confidential and sensitive environment.
- You possess strong multitasking abilities and can work under tight deadlines.
- You have a foundational understanding of State government operations and the legislative process.
- You are detail-oriented, particularly with grammar and document formatting.

Discover the Opportunity to:
- Organize and coordinate meetings between Division management and numerous external vendors.
- Schedule annual meetings with various State agencies and their key officials.
- Manage the calendar of the Assistant Treasurer.
- Maintain and update a list of current and prospective vendors.
- Respond to inquiries from investors and other stakeholders.
- Assist with invoice processing in collaboration with the Business Office.
- Prepare, edit, and format a variety of documents including memos, reports, and letters.

About Debt Management:

The Debt Management Division serves as the public finance department for the State, tasked with the prudent and cost-effective issuance and management of the State's debt.

The Division is responsible for issuing bonds to fund state capital projects, managing debt service payments and cash flow borrowing, maintaining relationships with rating agencies, and overseeing the Clean Water and Drinking Water loan programs.

Selection Plan: For assistance in applying, please refer to our 'Applicant Tips on How to Apply' page.

Applying for the Position: Candidates must meet the Minimum Qualifications outlined in the job opening. Ensure your application is complete before submission, as revisions cannot be made after submission.

What to Expect After Applying: Applicants will receive updates via email and are encouraged to monitor their Personal Status Board for notifications regarding their application status.

Purpose of Job Class: This role serves as a personal secretary and provides office management support to the administrative head and/or their deputies as authorized.

Examples of Duties: - Acts as a confidential secretary to an executive.
- Relieves superiors of administrative tasks through public interaction and routine contacts with other state executives.
- Compiles and coordinates data for executive action.
- Takes and transcribes confidential correspondence and meeting notes.
- Types a variety of documents following proper formats.
- Schedules appointments and arranges meetings.
- Maintains and checks records and files.
- Performs special assignments and routine administrative functions as directed.
- Screens incoming correspondence and ensures timely responses.
- May supervise clerical staff and assign tasks as needed.
- Performs related duties as required.

Knowledge, Skills, and Abilities: - Considerable knowledge of office administration and management.
- Strong understanding of relevant organizational functions, procedures, and regulations.
- Proficient in English grammar, spelling, and punctuation.
- Excellent interpersonal skills.
- Ability to work independently and make decisions within departmental policies.

Preferred Qualifications: - A minimum of seven (7) years of experience as an Executive Secretary handling confidential information.
- Proven ability to multitask in a busy office environment and manage complex calendars.
- Proficiency in Microsoft Word and Excel, particularly in document merging.
- Experience in maintaining organized electronic and hardcopy files.
- Attention to detail, especially in grammar and document formatting.
- Ability to manage multiple priorities under tight deadlines.

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