Financial Operations Coordinator for Educational Institutions

7 days ago

Corpus Christi, Texas, United States Corpus Christi Independent School District Full time
Job Summary

The Corpus Christi Independent School District is seeking a highly skilled Records and Reports Specialist for Teaching and Learning to join our team. This role will be responsible for performing various bookkeeping duties, utilizing good judgment in exercising procedures, and ensuring all financial processes are paid in a timely manner.

Key Responsibilities
  • Maintain a filing and management system for the department's financial records and curriculum documents.
  • Collect and compile data and information and complete reports as required.
  • Maintain records of expenditures and budgets.
  • Proofread and edit completed reports to ascertain accuracy of data.
  • Collaborate and work cooperatively with the Offices of Finance and Purchasing and other offices within the District while maintaining the protocols and procedures established by the Deputy Superintendent for Curriculum and Instruction.
  • Utilize district financial and management systems, including BusinessPlus, eSchoolPlus, Frontline, and HR Payroll.
  • Utilize the district financial system, BusinessPlus, to run open status reports, detailed expenditure reports, and to export reports to Excel.
  • Ensure that appropriate accounts are being used and sufficient funds are available.
  • Maintain absentee and payroll information for the department.
  • Undertake/complete assignments in an appropriate and timely manner to achieve organizational goals.
  • Value the organization by maintaining a positive working environment, adhering to the district's mission statement, and recognizing and supporting various roles and functions within the District.
  • Perform duties in a professional, ethical, and responsible manner as defined in Board policy and the TEA Code of Ethics for Educators.
  • Serve as a positive role model by exhibiting professional behaviors, relating positively with others, and maintaining an excellent attendance record.
  • Prepare documents, letters, requisitions, and other information as needed.
  • Maintain absentee and payroll information for the Department for Curriculum and Instruction.
  • Assist with the processing of district travel and in-service payments.
  • Perform other administrative duties as assigned by the Senior Director for Teaching and Learning.
Requirements
  • High School Graduate or GED
  • Experience in record keeping, accounting and/or related business
  • Experience with billing, budgeting, and financial accounting
  • General business and office experience
  • Applied use of computer operations
  • Applied use of software productivity tools (i.e., Microsoft Office)
  • Applied use of e-mail
  • Applied use of printers
  • Applied use of job-related financial and student management systems
  • Applied use of multimedia tools
  • Applied use of electronic file management
  • CCISD Acceptable use Policy and Technology Ethic/ Etiquette
  • Excellent bookkeeping skills
  • Organizational and time management skills
  • Critical thinking and problem solving skills
  • Effective written and oral communication skills
  • Ability to communicate effectively at all organizational levels
  • Ability to work independently and to follow district accounting procedures
  • Ability to exercise good judgment in prioritizing tasks, meet deadlines and maintain confidentiality
  • Ability to convey and receive information and/or instruction to and from internal/external customers through spoken expression
  • Ability to interpret policy, procedures, and data
  • Ability to manipulate tools/equipment/keyboards
Working Conditions
  • Ability to communicate effectively (verbal and written)
  • Ability to maintain emotional control under stress
  • Ability to make quick effective decisions
  • Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day
  • Ability to see detailed information, naturally or with correction
  • Must have valid Texas driver's license
  • Must be available to work a flex schedule (1-2 weeks in summer dates; TBD)
  • Occasional prolonged and irregular hours
Reports to/Superises

Reports to: Senior Director for Teaching and Learning

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