Operations and Administrative Coordinator III

1 week ago

Corpus Christi, Texas, United States Vallen Distribution, Inc. Full time

Why Consider Joining Our Team? At Vallen Distribution, Inc., we celebrate the unique qualities that each associate brings to our organization. Our commitment to diversity fosters an inclusive environment where every team member can thrive and contribute to our collective success. When you become part of Vallen, you are joining a network dedicated to transforming your role into a fulfilling career. We are recognized as a leader in providing adaptable supply chain solutions that create value for our customers, partners, and employees.

Your Benefits at Vallen:

  • Comprehensive Medical, Dental, and Vision coverage
  • Generous paid time off including vacation, holidays, and sick leave
  • 401K plan with discretionary company matching (available for US positions)
  • Employer-funded Basic Life Insurance for employees, spouses, and dependents
  • Short-Term and Long-Term Disability coverage at no cost to employees
  • Flexible Spending Accounts for healthcare and dependent care
  • Participation in the Vitality Wellness Program
  • Access to an Employee Assistance Program
  • Opportunities to join Employee Resource Groups for networking and team building
  • Tuition Reimbursement Program to support your educational goals
  • Employee Referral Program
  • Reimbursement for Safety Shoes and Safety Glasses
  • Discounts available through BenefitHub
  • Opportunities for career advancement.

Position Overview:

The Operations and Administrative Coordinator III at Vallen is a key individual contributor responsible for providing administrative support and coordination for daily business operations. This role involves preparing reports that inform decision-making, assisting with financial oversight, and managing procurement and expense-related tasks as needed.

Key Responsibilities:

  • Generate and maintain various reports on a daily, weekly, monthly, and ad-hoc basis
  • Assist in managing accounts payable and resolving discrepancies
  • Coordinate the scheduling of rental equipment across different sites
  • Process credits and returns accurately
  • Support site compliance in achieving Key Performance Indicator (KPI) objectives
  • Engage in company quality initiatives and adhere to Standard Operating Procedures
  • Research and resolve invoice disputes, credits, and rebills as necessary
  • Process purchase order requests efficiently
  • Set up customer and vendor accounts in Vallen's systems, ensuring accurate record-keeping
  • Support the customer order process and coordinate with various stakeholders
  • Provide ad-hoc assistance to site leadership
  • Record attendance and assist with timekeeping data submissions
  • Timely escalate issues and collaborate with staff to ensure customer satisfaction
  • Perform additional duties as assigned.

Qualifications:

A high school diploma or GED with at least 6 months of relevant experience or training, or an equivalent combination of education and experience is required. Ideal candidates will possess:

  • Advanced proficiency in Microsoft Office Suite
  • Experience with rental equipment and administrative processes
  • Strong decision-making skills and the ability to work independently
  • Exceptional attention to detail and organizational skills
  • Ability to anticipate needs and requirements effectively
  • A professional demeanor for interaction with all organizational levels, vendors, and customers
  • Basic mathematical skills for calculating figures such as percentages and discounts
  • Ability to follow written, oral, and visual instructions
  • Strong organizational, planning, and customer service skills
  • A willingness to learn about company products and services.

Work Environment & Physical Requirements:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of this position.

  • This role is primarily based in a professional office environment, utilizing standard office equipment
  • Involves extended periods of computer use and repetitive tasks
  • May require occasional lifting of up to 25 pounds
  • Specific vision abilities are necessary for this position.

Vallen is an Equal Opportunity Employer, welcoming applicants from diverse backgrounds.

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