Administrative Assistant, Engineering

2 weeks ago

Bridgeport, Connecticut, United States Aquarion Full time
Job Summary

Aquarion Water Company is seeking an experienced Administrator to provide administrative and business support for the Engineering & Planning Department. The successful candidate will work closely with the Director of Engineering and Planning to ensure the smooth operation of the department.

Key Responsibilities
  • Assist the Vice President of Engineering and Real Estate with general administrative tasks, including coordination, scheduling, and time sheet management.
  • Review and update business continuity plans, staffing emergency response plans, and departmental organizational charts on a semi-annual basis.
  • Work with staff, IT, and Corporate Communications to ensure accurate and up-to-date information on water main replacement projects, capital delivery projects, permitting status, training, and other office-related activities.
  • Manage Master Services Agreements (MSAs) and Task Order Agreements with staff and the Procurement Department, ensuring timely execution and compliance with company policies.
  • Prepare purchase requisitions, process goods receipts, accruals, and invoices as requested by staff.
  • Assist with WICA filings, rate case application preparation, water main relocation billing and closing, developer extension contracts and reconciliations, new service customer coordination, and other tasks as needed.
  • Track approved invoices monthly versus purchase orders, budgets, and PMC approvals using BobJ and SAP.
  • Coordinate the implementation of JSAs and JSOs with the Safety Manager and Department Staff, reporting results to the monthly Department meeting.
  • Participate in department and staff meetings, maintaining meeting minutes and action registers as requested.
  • Coordinate and schedule meetings and training for the Department, including securing meeting locations, sending invitations, and arranging for food and other necessary arrangements.
  • Work with staff on on-boarding and departure processes, following the defined procedures by HR and the Department.
Requirements
  • Minimum 3 years of experience in an administrative position.
  • Excellent customer service skills.
  • Good written and oral communication skills.
  • Detail-oriented with excellent organizational skills.
  • High competency in the use of Excel, Word, Outlook, PowerPoint, SAP, and BobJ.
  • Ability to complete tasks with minimal supervision.
  • Self-motivated and able to make decisions independently.
  • Ability to analyze problems and take appropriate corrective action.
  • Ability to manage multiple tasks simultaneously.
  • Ability to set priorities.
Education/Certifications

A bachelor's degree in a related field is required.

Salary

The job is classified as a non-exempt position with a weekly starting salary range of $941.00.

Work Environment

This role is 100% on-site, working out of the Bridgeport office (600 Lindley Street, Bridgeport, CT).

Hours for this role are 8:00 AM to 4:30 PM, Monday through Friday.

Aquarion Water Company is an equal opportunity employer and prohibits discrimination based on age, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, gender identity, military or veteran status, or any other legally protected status in accordance with applicable federal, state, and local laws.

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