Administrative Assistant, Engineering

3 days ago


Bridgeport, Connecticut, United States Aquarion Full time
Job Summary

Aquarion Water Company is seeking an experienced Administrator to provide administrative and business support for the Engineering & Planning Department. The successful candidate will assist the Vice President of Engineering and Real Estate with daily tasks, coordinate projects, and maintain accurate records.

Key Responsibilities
  • Assist the Vice President of Engineering and Real Estate with general administrative work, coordination, scheduling, time sheets, and other tasks as needed.
  • Review and update Business Continuity Plan, Staffing Emergency Response Plan, Department Organizational Chart, and other related documents semi-annually and when staffing changes occur within the Department.
  • Work with staff, IT, and Corporate Communications to ensure current content on the source for Water Main Replacement Projects, Capital Delivery Projects, Permitting Status, Training, and other office-related activities.
  • Manage Master Services Agreements (MSA) and Task Order Agreements with staff and the Procurement Department, maintaining up-to-date lists of agreements, expiration dates, and insurance certificates.
  • Prepare purchase requisitions for projects as requested by staff, ensuring proper information is included and attaching copies of SAVR forms as needed.
  • Process goods receipts, accruals, and invoices as requested.
  • Assist Department staff and other departments as required for work related to WICA filings, Rate Case application preparation, water main relocation billing/closing, developer extension contracts/reconciliations, new service customer coordination, miscellaneous filings, mailings, or other work as needed or requested.
Requirements
  • Minimum 3 years in an administrative position.
  • Excellent customer service skills.
  • Good written and oral communication skills.
  • Must be detail-oriented with excellent organization skills.
  • High competency in use of Excel, Word, Outlook, PowerPoint, SAP, and BobJ.
  • Must have the ability to complete tasks with minimal supervision.
  • Must be self-motivated and able to make decisions independently.
  • Must have the ability to analyze problems and take appropriate corrective action.
  • Must be able to manage multiple tasks simultaneously.
  • Must be able to set priorities.
Education/Certifications

A bachelor's degree in a related field is required.

Salary

The job is classified as a non-exempt position with a weekly starting salary range of $941.00.

Work Environment

This role is 100% on-site, working out of the Bridgeport office (600 Lindley Street, Bridgeport, CT). Hours for this role are 8:00 AM to 4:30 PM, Monday through Friday.

Aquarion Water Company is an equal opportunity employer, and we prohibit discrimination based on age, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, gender identity, military or veteran status, or any other legally protected status in accordance with applicable federal, state, and local laws.



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