Chief Executive Support Specialist

2 weeks ago


Chicago, Illinois, United States Mack & Associates, Ltd. Full time

Mack & Associates, Ltd. is in search of a highly skilled and detail-oriented Executive Assistant to provide comprehensive support to one of its leading executives. This role is essential in ensuring efficient calendar management and helping the executive meet their daily objectives and deadlines. The ideal candidate will thrive in a dynamic environment, delivering exceptional service to both internal and external stakeholders. This position offers a hybrid work model.

Key Responsibilities:

  • Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as the main liaison between the executive and various stakeholders.
  • Organize and facilitate meetings, which includes preparing agendas, documenting minutes, and tracking follow-up actions.
  • Handle travel logistics, including booking flights, accommodations, and transportation.
  • Maintain and organize confidential files and documentation.
  • Assist in the planning and execution of special projects and initiatives.
  • Coordinate company events, meetings, and conferences.
  • Develop and sustain relationships with key stakeholders.
  • Enhance communication and collaboration across departments.
  • Manage the executive's expenses and budget tracking.
  • Address ad-hoc tasks with a proactive and solution-focused mindset.
  • Ensure the utmost confidentiality and discretion when handling sensitive information.

Qualifications:

  • 5-10 years of experience as an Executive Assistant.
  • Experience in private equity or financial services is essential.
  • Proficient in Microsoft Office Suite.
  • Excellent verbal and written communication skills.
  • Highly organized with a strong attention to detail.
  • A collaborative team player who is willing to assist as needed.
  • Confident in client-facing interactions.

P-19



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