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Chief Executive Support Specialist
2 months ago
The Senior Executive Coordinator plays a pivotal role in delivering high-level administrative and secretarial support to one or more executives within the organization. This position demands a high degree of discretion, confidentiality, and a comprehensive understanding of business terminology and organizational operations.
Key Responsibilities:
1. **Schedule Management:**
Efficiently manage the executive's calendar, appointments, and travel arrangements to optimize their time and productivity.
2. **Information Management:**
Collect, compile, verify, and analyze data for the executive's use in various documents, including memos, reports, presentations, and communications.
3. **Communication Facilitation:**
Ensure seamless communication between the executive and other team members, stakeholders, and external parties, including clients and media representatives.
4. **Confidentiality Maintenance:**
Handle sensitive information with utmost care and maintain the integrity of the executive's records and files.
5. **Office Management:**
Oversee the executive's office operations and financial records, ensuring adherence to budgetary constraints and efficient office functioning.
6. **Administrative Support:**
Perform various administrative tasks with independent judgment and discretion as required.
Qualifications:
- Bachelor's Degree in Business Administration or a related field.
- Proficiency in English (Advanced level).
- A minimum of 5 years of experience in a personal assistance role, preferably within the media, digital, advertising, or consultancy sectors.
Skills Required:
- Strong writing, reporting, and presentation abilities.
- Expertise in travel logistics and schedule management.
- Exceptional organizational skills.
- Proficient in office software applications.
Contract Type:
Permanent
At Havas, we are dedicated to fostering an inclusive environment and are proud to be an equal opportunity employer. We welcome applicants from diverse backgrounds and experiences, ensuring that all individuals have the opportunity to succeed based on their abilities.