Administrative Assistant
6 days ago
**Job Summary**
Randstad USA is seeking a highly organized and detail-oriented Legal Secretary to join their team in a staff counsel law office. As a key member of the team, you will be responsible for providing administrative support to attorneys, ensuring the smooth operation of the office, and maintaining accurate records.
Key Responsibilities:
- Process all incoming state and federal court e-filings and ensure accurate calendaring of court dates, input reminder dates into attorneys' calendars, correctly naming/re-naming of documents, uploading of documents to electronic files.
- Process all incoming paper mail once it is scanned into electronic form with the same expectations as those materials received via the e-fling process.
- Prepare correspondence and legal papers in final form, including drafting and typing routine correspondence, reading, sorting, and routing mail.
- Ensure accuracy of attorneys' calendars and proper routing of documents to attorneys, legal assistants, and clients.
- Perform other clerical duties such as scheduling appointments, composing and typing routine correspondence, reading, sorting, and routing mail.
- File correspondence and legal documents in office filing systems.
- Ensure proper indexing and filing of original legal documents in State and Federal Courts, including fax filing in State Courts and E-Filing in Federal Courts.
Requirements:
- High School Diploma required; college degree preferred.
- Minimum 2-4 years related experience working in Personal Injury Litigation and/or General Litigation.
- Proficient in the use of Microsoft Office software, including MS Outlook or comparable electronic mail systems.
- Works well with others and establishes sound working relationships.
- Solid Keyboard and Typing skills.
- Strong Organizational skills.
- Ability to multi-task assignments with different team members both locally and in remote locations.
- Flexibility and the ability to prioritize, and adapt to changes in workflow including both type of work and quantity of work.
- Ability to change and adapt work methods as required by changing work environment.
- Ability to recognize and implement and/or share best practices with team members.
- Ability to work in and file documents in an electronic case management system, LegalFiles or equivalent.
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