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Administrative Assistant to the Dean

2 months ago

Glendale, Arizona, United States Midwestern University Full time
Job Summary

The Administrative Assistant to the Dean provides high-level administrative support to the Dean of the College of Veterinary Medicine. This role requires exceptional organizational skills, attention to detail, and the ability to work independently on complex projects.

Key Responsibilities
  • Project Management
    • Manage special projects assigned by the Dean, including data collection and preparation of reports.
    • Assist with budget preparation and review of expenditures.
    • Support the faculty rank and tenure process.
  • Accreditation
    • Collect and organize data for AVMA-Council on Education accreditation.
    • Prepare and maintain documents for accreditation reports and site visits.
    • Coordinate meeting arrangements and logistics for site visits.
  • Event Management
    • Oversee the graduation process, including supervision of graduation-related tasks and coordination of the graduation banquet.
    • Assist with planning and execution of special departmental events and projects.
  • Committees and Meetings
    • Prepare meeting agendas and serve as recording secretary for the CVM Executive Committee and other college committees.
    • Attend and participate in college meetings as needed.
  • Personnel and Administrative Support
    • Provide administrative support to the Dean, including scheduling meetings and arranging travel.
    • Process and monitor veterinary license applications and renewals for CVM faculty.
    • Assist with financial tasks, including expense reports and purchase requisitions.
  • General Office Support
    • Greet and assist visitors to the Dean's office.
    • Maintain administrative files and records.
    • Manage the Dean's Outlook calendar.
    • Assist with approval of check requests and purchase requisitions.
Requirements
  • Bachelor's degree required.
  • 5-10 years of administrative experience in a related field.
  • Excellent organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Proficiency in MS Office and other administrative software.