Program Management Assistant

1 week ago

Washington, Washington, D.C., United States International City County Management Full time
Position Overview

About Us

Established over a century ago, the International City County Management Association (ICMA) stands as the leading professional body for local government officials, managers, and stakeholders, serving a diverse membership of over 13,000 individuals worldwide. Our organization is dedicated to providing essential research, knowledge resources, professional training, peer engagement, and technical support. We also play a significant role as an implementing partner for numerous grant and contract-funded initiatives addressing both emerging and established challenges to foster stronger communities.

At ICMA, we are committed to advancing the field of local government leadership, management, and innovation. Our mission is to empower communities through innovative service delivery, enhance resident engagement, stimulate economic growth, strengthen leadership capabilities, uphold ethical standards, and provide progressive management solutions.

We prioritize a diverse and inclusive workplace by embracing individuals from various backgrounds, experiences, abilities, and perspectives, fostering a culture of mutual learning.

Opportunity Highlights

Do you possess experience in cultivating and sustaining international business relationships within a project management context? Are you motivated by mission-driven work that positively impacts communities? If so, we have an exciting opportunity for you.

The Global Engagement Team at ICMA is in search of a proactive Project Management Professional to take on the role of Assistant Program Manager (APM). The APM will play a vital role in supporting the initiatives outlined in ICMA's Global Engagement Strategy and expanding our global network. This position entails a variety of project management and administrative responsibilities. The APM will report directly to the Senior Program Manager and collaborate closely with the Program Manager, Global Communications and Marketing, and the Managing Director of Global Engagement.

Key Responsibilities

  • Deliver essential administrative, financial, programmatic, project management, and operational support for the Global Engagement Team.
  • Assist the Global Engagement Committee by coordinating meetings, taking notes, and contributing to committee projects.
  • Enhance Global Engagement marketing efforts by maintaining communication with contributors and performing basic website updates.
  • Facilitate the implementation of new or revised engagement initiatives, such as peer-to-peer exchanges, fellowships, and other related efforts.
  • Coordinate with ICMA Conferences, Events, and Sponsorships (CES) regarding international registrations, including providing necessary documentation for global participants.
  • Assist in the planning of in-person meetings and exchanges.
  • Support global organizational relationship management through agreement fulfillment and renewal processes.

Qualifications for Success

  • A Bachelor’s degree in international relations, public affairs, planning, communications, or a related field.
  • Up to three years of relevant experience, which may include internships or volunteer work.

Preferred Skills

  • Experience working with local government or international organizations.
  • Background in Program Administration or Project Management.
  • Proficiency in a second language is advantageous.

Essential Knowledge, Skills, and Abilities

  • Excellent written and verbal communication skills.
  • Strong organizational abilities, attention to detail, and time management skills.
  • Capability to work independently on multiple tasks and deadlines while adapting to changing priorities.
  • Interpersonal skills to collaborate effectively with cross-functional teams, members, and external partners in a remote work environment.
  • Proficiency in MS Office applications, particularly Excel and Teams, along with familiarity with virtual communication and collaboration tools.
  • Experience with content management and/or project management systems.

Work Environment

The work environment typically involves a home office setting that is free from hazards. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions. The role may require occasional domestic or international travel for on-site engagement support.

What We Offer

  • A remote work environment.
  • A collaborative workplace that values teamwork and individual contributions.
  • A competitive salary and comprehensive benefits package, including health, dental, life, and disability insurance.
  • Paid time off, including vacation, sick leave, holidays, and floating days.
  • A generous retirement plan.
  • Opportunities for ongoing professional development.

Legal Authorization

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship.

Diversity and Inclusion Statement

ICMA is committed to promoting a culture of diversity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate in recruitment, hiring, or promotion based on race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, or any other characteristic protected by law.

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