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Program Management Assistant
2 months ago
About Us
With over a century of experience, ICMA stands as the leading professional association for local government officials, managers, and stakeholders, serving a global membership exceeding 13,000. Our organization is dedicated to providing research, professional development, peer engagement, and technical assistance, while also being a key partner in numerous grant-funded initiatives aimed at addressing critical community challenges.
At ICMA, we are committed to enhancing local government leadership and innovation for the future. Our mission is to empower communities through innovative service delivery, resident engagement, economic development, and ethical leadership.
We prioritize a diverse and inclusive workplace, welcoming individuals from various backgrounds and experiences, fostering a culture of learning and collaboration.
Position Summary
Are you experienced in project management for international initiatives? Do you find fulfillment in mission-driven work that positively impacts communities? If so, we have an exceptional opportunity for you.
We are looking for a proactive and detail-oriented Assistant Program Manager (APM) to join our Global Program Management (GPM) Team. This role is essential in providing administrative, programmatic, and operational support for project management within our country/region/technical portfolio. The APM will engage in project-support tasks related to program management, business development, and proposal preparation, and may take on some leadership responsibilities in project execution. A significant portion of the APM's role will involve the Young Southeast Asian Leadership Institute (YSEALI) program, which facilitates a four-week fellowship for emerging leaders from Southeast Asia.
The salary for the Assistant Program Manager position is commensurate with experience, ranging from $51,873 to $64,841.
The APM will report to the Program Manager and/or Senior Program Manager and will not have supervisory responsibilities.
This position is contingent upon grant funding, and continued employment is dependent on ongoing financial support.
Key Responsibilities
Project Management
- Oversee administrative, contractual, and financial components of projects, ensuring timely and budget-compliant deliverables.
- Assist in the recruitment and onboarding of consultants and Short-Term Technical Assistance (STTA) personnel.
- Facilitate logistics for YSEALI Fellows, including housing and travel arrangements, and review applications.
Financial Oversight and Compliance
- Monitor and analyze project finances, including obligations and expenditures.
- Support project staff in budget preparation.
- Review and process monthly reports and prepare financial updates.
- Reconcile expense reports and prepare necessary procurement documents.
- Coordinate with team members on administrative matters such as travel and event planning.
Communications and Representation
- Manage project communications, including the creation of newsletters and other content.
- Represent ICMA at workshops and conferences as needed.
Business Development
- Engage in business development activities, including research and proposal preparation.
Qualifications
- Bachelor's Degree in International Development, Public Administration, Business, or a related field.
- One to three years of relevant experience, including internships or volunteer work.
Skills and Competencies
- Proficient in budgeting and financial management.
- Skilled in Excel and other office software.
- Ability to manage multiple tasks and deadlines effectively.
- Strong organizational and communication skills.
- Detail-oriented with a proactive approach to problem-solving.
- Interest in the technical area and region.
- Fluency in a second language is advantageous.
Work Environment
The work environment is typically an office setting, free from hazards. The role may require occasional domestic or international travel.
What We Offer
- Flexible remote work options.
- A collaborative work culture that values individual contributions.
- Competitive salary and comprehensive benefits package.
- Generous paid time off policy.
- Robust retirement plan and professional development opportunities.
This position is based at ICMA's headquarters, with current remote work arrangements in place. Candidates must have a reliable high-speed internet connection.
EEO Statement
ICMA is committed to fostering a culture of diversity and inclusion. We are an equal opportunity employer and encourage all qualified applicants to apply, regardless of race, color, ethnicity, national origin, religion, gender, sexual orientation, gender identity, age, disability, or veteran status.
