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Program Management Assistant

2 months ago

Washington, Washington, D.C., United States International City County Management Full time
Position Overview

About Us

With over a century of experience, ICMA stands as the leading professional association for local government executives, managers, and stakeholders, representing more than 13,000 members worldwide. As a membership organization, we offer extensive research and knowledge resources, professional development opportunities, peer engagement, and technical support. We are also a significant partner in implementing various grant and contract-funded initiatives aimed at addressing contemporary challenges and fostering community resilience.

At ICMA, we are committed to advancing the principles of local government leadership, management, and innovation. Our mission drives us to assist communities in delivering cutting-edge services, enhancing citizen participation, facilitating economic growth, reinforcing leadership, upholding ethical standards, and promoting progressive management practices.

We are dedicated to cultivating a diverse and inclusive workplace that values individuals from various backgrounds, experiences, abilities, and perspectives, fostering a culture of mutual learning.

Exciting Opportunity

Are you experienced in project management for international initiatives? Are you passionate about mission-driven work that positively impacts communities? If so, this position may be an excellent fit for you.

We are looking for a proactive, detail-oriented Assistant Program Manager (APM) to join our Global Program Management (GPM) Team. This role is essential in providing administrative, programmatic, and operational support for managing projects within the designated country/region/technical portfolio. The APM will engage in project support activities, including program management, business development, and proposal preparation. This position will involve working on the Young Southeast Asian Leadership Institute (YSEALI) program, which invites emerging leaders from Southeast Asia to participate in a fellowship in the U.S.

Compensation

The salary for the Assistant Program Manager position is commensurate with experience, ranging from $51,873 to $64,841.

Key Responsibilities

Project Management

  • Oversee administrative, contractual, and financial elements of projects, ensuring timely and budget-compliant deliverables.
  • Assist in the recruitment, onboarding, and orientation of consultants and Short-Term Technical Assistance (STTA) personnel.
  • Facilitate logistics for YSEALI Fellows, including accommodation, transportation, and travel arrangements; evaluate Fellows' applications.

Financial Oversight and Compliance

  • Monitor and assess project finances, including obligations, forecasts, and expenditures.
  • Support project staff in budget preparation.
  • Review and process monthly field reports and prepare program updates and financial statements.
  • Examine and reconcile expense reports and travel reimbursements, and prepare necessary procurement documents.
  • Collaborate with staff on various administrative matters (travel, payments, reports, staffing, event planning, etc.).

Communication and Representation

  • Manage project communications, including the creation of blog posts, newsletters, and other informational content.
  • Represent ICMA at workshops and conferences, both domestically and internationally, as appropriate.

Business Development and Proposal Support

  • Engage in business development and proposal activities, including research, staffing recruitment, cost estimation, and proposal writing.

Qualifications

  • Bachelor's Degree in International Development, International Relations, Public Administration, Business, Economics, or a related field.
  • One to three years of relevant experience, which may include internships or volunteer work.

Essential Skills and Abilities

  • Proficient in budgeting, financial management, and office administration.
  • Skilled in creating and managing Excel spreadsheets.
  • Able to work independently on multiple tasks while meeting deadlines and resolving challenges.
  • Exceptional organizational and time management abilities.
  • Strong attention to detail.
  • Effective oral and written communication skills.
  • Ability to manage competing priorities.
  • Knowledge of and interest in the relevant technical area or region.
  • Proficient in Microsoft Office Suite, Adobe Acrobat, and virtual communication tools.
  • Fluency in a second language is advantageous.

Work Environment

The work environment is typically an office setting, free from hazards. Some travel may be required.

What We Offer

  • Remote work flexibility.
  • A collaborative work environment that values teamwork and individual contributions.
  • A competitive salary and comprehensive benefits package, including health, dental, life, and disability insurance.
  • Paid time off, including vacation, sick leave, holidays, and personal days.
  • A generous retirement plan.
  • Opportunities for continuous professional development.

Legal Authorization

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship.

Diversity and Inclusion

ICMA is committed to fostering a culture of diversity, inclusion, and belonging. We are an equal opportunity employer and encourage applications from individuals of all backgrounds.