Administrative Associate

2 days ago

Morgantown, West Virginia, United States West Virginia University Full time
About the Opportunity

We are seeking an experienced Administrative Associate to join our team at the West Virginia University Art Museum and Museum Education Center. As a key member of our administrative staff, you will provide complex administrative support to the Director of the Art Museum, contributing to the day-to-day operations of the museum and education center.

Key Responsibilities
  • Act as the primary point of contact for incoming calls and visitors, responding to inquiries and providing information about museum events and activities.
  • Coordinate communications, including the creation and maintenance of mailing lists for the Friends of the Art Museum, exhibit openings, and other events.
  • Provide administrative support for the Director of the Art Museum, including scheduling appointments, travel arrangements, and committee meetings.
  • Manage the Museum Education Calendar, ensuring no overlap in scheduled functions and communicating schedules to museum staff.
  • Coordinate travel arrangements for the Director of the Art Museum, confirming lodging, airfare, and other reservations.
  • Process and pay all invoices for the museum and Mesaros Galleries.
  • Composes and proofreads reports and correspondence for review and signature of the Art Museum Director.
  • Provide clerical assistance for the Friends' membership, programs, and schedules.
  • Train, evaluate, and discipline museum work study students performing routine office duties.
  • Perform other duties as assigned and needed.
Requirements
  • Associate's Degree in secretarial/business or related field.
  • A minimum of two (2) years of experience involving general office experience, computers, customer service, and experience within museums.
  • Excellent written and communication skills, with a demonstrated ability of proficient use of correct English, grammar, spelling, and punctuation.
  • Excellent interpersonal skills and ability to maintain a professional demeanor and proven skill in interacting with the public and wide range of individuals who interact with the WVU Museum and Museum Education Center.
  • Ability to independently take action and implement solutions to problematic situations without the need for continual guidance.
  • Strong creative and organizational skills, with the ability to coordinate and prioritize many different administrative tasks.
  • Ability to maintain confidentiality and exercise initiative, good judgment, and discretion in performing complex tasks.
  • Thorough knowledge of general office work and ability to operate a personal computer utilizing various work processing, database management, website maintenance, and other standard office equipment.
  • Knowledge of various standard software programs, including Microsoft Office, and specialized software programs used in development and fundraising.
Preferred Qualifications
  • Bachelor's Degree.
About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

We are dedicated to creating an inclusive and engaging working environment and actively seek candidates who bring diverse ideas, approaches, and experiences.

Join us at West Virginia University, where your work will make a lasting impact.

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