Administrative Support Specialist

1 week ago

Seattle, Washington, United States Northern Lights Full time
Job Title: Administrative Assistant/Receptionist

At Northern Lights, Inc., we are seeking a highly skilled and organized Administrative Assistant/Receptionist to join our team. This role is responsible for providing exceptional front desk support, switchboard operations, and administrative services to our organization.

Key Responsibilities:
  • Provide exceptional customer service to internal and external customers, including phone calls, emails, and in-person interactions.
  • Manage the switchboard and relay incoming, outgoing, and intra-system calls and messages.
  • Prepare and distribute outgoing mail, including interoffice mail and daily mail.
  • Sort and distribute incoming and outgoing mail, including scanning and filing documents.
  • Assist with data entry, scanning, and vouchering invoices.
  • Support sales order processing, warranty registrations, and marketing projects as needed.
  • Compile and analyze routine data, maintain files and records, and assist users with the ShoreTel phone system.
  • Perform other duties as assigned by the Administrative Manager.
Requirements:
  • Minimum one year of switchboard/receptionist experience with multi-line switchboard preferred.
  • Excellent telephone etiquette, professional manner, and interpersonal skills.
  • Ability to maintain confidentiality, work independently, and multitask.
  • Proficient in Microsoft Word, Outlook, and Excel programs.
  • High School diploma or equivalent combination of education and/or relevant experience required.
Working Conditions:

The Administrative Assistant/Receptionist will work in a fast-paced office environment, requiring the ability to remain in a stationary position for at least 50% of the time. The position involves occasional movement to access files, office machinery, and other resources. The individual must be able to exchange accurate information, carry/lift items up to 25 lbs, and perform job duties safely with respect to others, property, and individual safety.

Northern Lights, Inc. is an equal opportunity employer and welcomes applications from qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We are a drug-free workplace and conduct pre-employment physical and drug screenings. Random drug testing will be conducted at regular intervals.

  • Administrative Support Specialist

    7 days ago

    Seattle, Washington, United States TripleNet Technologies Full time

    Administrative Support Specialist **Job Summary:** We are seeking an experienced Administrative Support Specialist to join our team at TripleNet Technologies. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including calendar and meeting management, small asset procurements, and employee...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Veterans Sourcing Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Veterans Sourcing Group. As an Administrative Support Specialist, you will play a critical role in supporting our business operations.Key Responsibilities:Process new store leases and manage related documentationArrange signatures and...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Veterans Sourcing Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Veterans Sourcing Group. As an Administrative Support Specialist, you will play a critical role in supporting our business operations.Key Responsibilities:Process new store leases and manage related documentationArrange signatures and...

  • Administrative Support Specialist

    2 weeks ago

    Seattle, Washington, United States University of Washington Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Washington. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our medical office.Key Responsibilities:Manage and maintain accurate and up-to-date faculty and...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Swedish Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Swedish. As an Administrative Support Specialist, you will provide administrative support to our department, including providing exceptional customer service, typing, editing, and proofreading various documents, creating and maintaining...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States RW ANDERSON SERVICES INC. Full time

    Administrative Support SpecialistRW Anderson Services Inc. is seeking a highly motivated and skilled Administrative Support Specialist to join our team. As a key member of our customer service/operations team, you will be responsible for providing administrative support to our CondoCare Account Manager and assisting with various business operations.About the...

  • Administrative Support Specialist

    4 days ago

    Seattle, Washington, United States City of Seattle Washington Full time

    Job SummaryWe are seeking a detail-oriented and customer-focused Administrative Specialist to provide administrative support and data entry for the Utility Discount Program team in the City of Seattle Human Services Department.Key ResponsibilitiesProvide general administrative support to the Utility Discount Program teamEnter data accurately and...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Pacific Medical Centers Full time

    Job Title: Administrative Support SpecialistPacific Medical Centers is seeking a highly skilled Administrative Support Specialist to provide professional administrative support to our leadership team.Key Responsibilities:Provide administrative support of a highly complex and responsible nature.Interface with high-level internal and external contacts...

  • Administrative Support Specialist

    3 days ago

    Seattle, Washington, United States TripleNet Technologies Full time

    Administrative Support Opportunities At TripleNet Technologies, we are seeking an Administrative Specialist II to join our team. This role is responsible for providing administrative support to our operations team. Key Responsibilities: * Process applications and maintain accurate records * Manage correspondence and letters * Create tracking numbers for...

  • Administrative Support Specialist

    2 weeks ago

    Seattle, Washington, United States CHIEF SEATTLE CLUB Full time

    Job SummaryThe Chief Seattle Club is seeking a highly skilled and organized Administrative Support Specialist to provide crucial support to the Chief Traditional Wellness Officer and the Traditional Wellness team.This role is designed to enhance the effectiveness and efficiency of the Chief Traditional Wellness Officer and the department by performing a...

  • Administrative Support Specialist

    3 days ago

    Seattle, Washington, United States City of Seattle Washington Full time

    Administrative Specialist II-BU Job DescriptionThe City of Seattle Washington is seeking an Administrative Assistant II to join the Chief of Police Office. This position is responsible for performing a wide range of clerical tasks as the front desk representative.Job Responsibilities:Provide administrative support to the Chief of Police OfficePerform a wide...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Metasys Technologies Full time

    **Job Summary**Metasys Technologies is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our employees and visitors, ensuring a seamless and efficient work environment.**Key Responsibilities:****Greet and Assist Visitors**:...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States King County Full time

    Administrative Specialist II Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Specialist II to join our team at King County. This is a unique opportunity to work in a fast-paced environment, supporting the needs of our Human Resources department while delivering exceptional customer service and support to employees, candidates...

  • Administrative Support Specialist

    5 days ago

    Seattle, Washington, United States Pacific Medical Centers Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Pacific Medical Centers. As a key member of our Corporate Administration team, you will provide professional administrative support to our Executive Director, Director of Ops, and USFHP Managers.Key ResponsibilitiesProvide administrative...

  • Administrative Support Specialist

    2 weeks ago

    Seattle, Washington, United States Rose International Full time

    Job SummaryRose International is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional service to our clients and colleagues.Key ResponsibilitiesClient Service: Greet and assist clients, visitors, and colleagues in a...

  • Administrative Support Specialist

    4 weeks ago

    Seattle, Washington, United States Rylem Staffing Full time

    Job Title: Administrative Support SpecialistJob Type: ContractSite Type: RemoteDuration: 5 Months Position Overview:The Administrative Support Specialist provides essential clerical assistance to various departments within Rylem Staffing. This role involves close collaboration with departmental personnel and other corporate teams.Key Responsibilities:Manage...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Metasys Technologies Full time

    **Job Summary**Metasys Technologies is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our employees and visitors, ensuring a seamless and efficient work environment.**Key Responsibilities:****Greet and Assist Visitors**:...

  • Administrative Support Specialist

    2 weeks ago

    Seattle, Washington, United States Rose International Full time

    Job Summary:Rose International is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional service to our clients and colleagues.Key Responsibilities:Provide exceptional customer service to clients and colleagues, responding to...

  • Administrative Support Specialist

    7 days ago

    Seattle, Washington, United States City of Seattle Washington Full time

    Administrative Specialist II-BU Job DescriptionThe City of Seattle Washington is seeking an Administrative Assistant II to join the Chief of Police Office. This position is responsible for performing a wide range of clerical tasks as the front desk representative.Key Responsibilities:Provide exceptional customer service to the public and internal...

  • Administrative Support Specialist

    2 weeks ago

    Seattle, Washington, United States Patagonia Full time

    Job SummaryPatagonia is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Seattle, WA.Key Responsibilities:Manage and coordinate schedules, appointments, and calendarsPrepare and maintain spreadsheets, presentations, and marketing materialsDevelop and implement organized filing systemsConduct research and...