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Senior Executive Support Specialist

2 months ago

Arlington, Virginia, United States Arlo Solutions Full time

Company Overview
Arlo Solutions is a leading provider of information technology consulting services, dedicated to delivering innovative technology solutions. Our esteemed reputation is built on the exceptional quality of our team and the consultants who collaborate closely with our clients.

Mission Statement
Our mission is to thoroughly understand and fulfill the needs of our clients and consultants by providing high-quality, value-driven solutions.

Position Overview
The Executive Assistant (EA) plays a crucial role in providing extensive administrative support to high-ranking officials within the Department of Defense (DoD). The EA is tasked with a variety of responsibilities that ensure efficient operations and optimal time management for the executive.

Work Location
Pentagon, Arlington, VA

Key Responsibilities
1. Manage the daily calendar of senior leadership, coordinating meetings, conferences, and video teleconferences, including minute-taking and maintaining attendee lists.
2. Oversee travel arrangements for leadership, including the preparation of travel reports and vouchers using the Defense Travel System (DTS).
3. Facilitate local transportation and expense reimbursements for SASP leadership, including the renewal of parking permits.
4. Track and report the work and leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal or its equivalent.
5. Act as the administrative point of contact for government personnel in a Sensitive Compartmented Information Facility (SCIF), ensuring proper access and maintaining office files.
6. Initiate and track administrative requirements for incoming and outgoing personnel, including credentialing and parking passes.
7. Monitor and report on the status of activities and deliverables using the Correspondence and Task Management System (CATMS).
8. Provide staffing support for correspondence actions, ensuring documents are prepared in the appropriate DoD format and retained according to federal record-keeping standards.

Qualifications
- Must be a US Citizen with an active TS/SCI Clearance.
- A minimum of 10 years of experience in senior-level administrative support, administrative management, or project management.

AAP Statement
We are committed to being an Affirmative Action and Equal Opportunity Employer, evaluating qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, or any other protected status.